Project Manager Assistant

Midwest Applied Solutions • Hillside, IL

43d

About The Position

At Midwest Applied Solutions, we move fast—delivering commercial HVAC rental solutions when and where they’re needed most. From one-ton spot coolers to large-scale chillers and cooling towers, our team responds with speed and precision, whether it’s a planned project or a 24/7 emergency.
If you’re wired for problem-solving and thrive in a fast-paced environment, you’ll fit right in. Our people set us apart—and with locations across the U.S., there’s room to grow, take on big challenges, and make an immediate impact.

Requirements

• Effective interpersonal and customer service skills.
• Strong written, verbal, and presentational communication skills.
• Must have the ability to switch quickly between tasks based on priority and timeline.
• Works well within a team dynamic to ensure timely execution of tasks.

Nice To Haves

• A minimum of 1 years’ experience in Mechanical HVAC service or equipment sales preferred
• Bachelor’s degree preferred.
• Education and experience in the construction and engineering industry, with specific experience in dealing with construction drawings, specifications, construction schedule and processes is a plus.

Responsibilities

• Answer telephone calls and takes messages in a polite and knowledgeable manner
• Learn to take proper information from callers for order requests and bid requests
• Coordinate with service to obtain start up reports and work ticket documentation as required for customers
• Review bid documents and have an understanding if MAS can bid the job. Distribute to appropriate Sales Engineers.
• Assist with ordering office supplies and equipment
• Coordinate/copy/email Installation manuals, etc.
• File & organize projects, bid documents, and any other business-related files where applicable to equipment orders
• Learn parts business and processes to be used for equipment orders
• Communicating with vendors for customer orders
• Create quotes to customers where applicable for equipment orders
• Assist on follow ups on aged accounts receivables
• Pack and ship correspondence/products to customers and vendors

Benefits

• On-boarding program with one-on-one support from our president and executive leadership team
• Ongoing access to leadership and employees
• Professional development opportunities through seminars, conferences, and web-based training

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level