Project Manager Assistant, Finish

PACE Supply•Dublin, CA

6d•$23 - $28•Onsite

About The Position

As a rapidly growing company, PACE Supply is looking for dedicated and motivated individuals to join our Finish Department, as a Project Manager Assistant in our Dublin, CA Branch. The primary purpose of this role is to provide best-in-class support to our Project Management team through proactive, timely, and detail-oriented service. This position plays a critical role in ensuring seamless coordination between internal teams and external customers by maintaining clear communication, diligent follow-up, and exceptional attention to detail. Success in this role requires a strong commitment to supporting project execution while upholding and advancing PACE Supply’s strategic anchors and customer-focused values.

Requirements

Minimum high school diploma or equivalent
Strong organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment
Excellent communication skills, both verbal and written
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Detail-oriented with a proactive, team-oriented mindset

Nice To Haves

Familiarity with plumbing/finish products or quoting processes is preferred
Ability to read and interpret basic plans/specifications is a plus

Responsibilities

Placing sales orders and purchase orders/convert quotes to orders
Confirm orders (delivered, billed, PO’s placed)
Get Status updates on sales orders and purchase orders
Build NS codes or part numbers
Release OBS orders for picking
Schedule/confirm deliveries with dispatch
Write pick up slips for vendors and customers
Follow up on missing material
Check lead times, stock checks, and back orders
Order office Supplies
Vendor quote requests
Ensure completed process for debits, credits and RGA’s
Contact reps/vendors to acquire pricing, stock availability and product information
Source alternative items when necessary
Provide thorough and timely responses to all communications
Log and help maintain new project logs