Project Manager Assistant IV (PMA4)

Sentinel Power Services Inc•Chester, VA

15d•$32 - $42•Onsite

About The Position

TechPro Power Group and Companies are leaders in the power industry, providing advanced solutions for power equipment performance and reliability. As part of a group including Potomac Electrical Services, Sentinel, Sentinel-TDS, and Switching Systems Solutions, we offer comprehensive services across various sectors. We foster a positive work environment that encourages innovation, collaboration, and diversity. Our services include upgrades, retrofits, add-ons, refurbishment, and testing. We are seeking a Project Manager Assistant Level 4 to support high-complexity projects managed by Project Managers Level 4. This role involves administrative support, project coordination, estimating assistance, and mentoring junior PMAs. The ideal candidate will be capable of handling complex tasks independently and contributing to project planning and execution. This position is a stepping stone for advancement to Project Manager Level 1 and requires strong organizational, communication, and leadership skills.

Requirements

5+ years of experience in project coordination or as a Project Manager Assistant, with proven ability to manage complex tasks and support high-complexity projects.
Proficiency in project management software and the Microsoft Office suite.
Strong analytical and problem-solving skills, with the ability to identify trends and recommend improvements.
Advanced organizational skills and keen attention to detail.
Excellent communication and interpersonal skills, with the ability to effectively mentor and support junior team members.
Demonstrated ability to multitask and prioritize tasks in a dynamic and fast-paced environment.
Ability to foster teamwork and maintain alignment on project goals and objectives.

Nice To Haves

Bachelor’s degree in business administration, project management, or a related field is preferred.
Experience in project estimating and familiarity with quoting and takeoff processes is highly desirable.
Experience working on projects that involve cross-functional teams.
Familiarity with the use of specialized project management or estimating software.

Responsibilities

Schedule and manage project meetings, appointments, and key milestones.
Prepare, distribute, and maintain complex project documentation.
Maintain organized project files and databases, ensuring accurate and up-to-date information.
Manage project-related communications, including emails, phone calls, and inquiries.
Collaborate with PM Level 4 to develop comprehensive project plans, timelines, and budgets.
Support the estimating process by gathering data, performing takeoffs, and inputting information into the quote system.
Oversee designated project tasks, ensuring timely completion and adherence to budget constraints.
Coordinate project logistics, such as equipment reservations and team assignments.
Serve as a liaison between project team members to ensure alignment on goals and priorities.
Prepare materials and presentations for project meetings and performance reviews.
Maintain and organize all project documentation, including schedules, risk logs, and progress reports.
Generate detailed reports on project status and metrics for stakeholders.
Assist in analyzing data to identify project trends and recommend improvements.
Ensure adherence to project management standards and methodologies.
Mentor and develop L1, L2 & L3 PMAs, providing guidance and fostering skill development.
Act as a resource for troubleshooting and problem-solving within the project team.
Identify project risks and work with PM Level 4 to implement effective mitigation strategies.
Flexibility to perform other assigned tasks to support the overall business objectives.