Project Manager Assistant (Commercial Construction)

Klover SEPA • Quakertown, PA

4d • Onsite

About The Position

The Project Management Assistant (PMA) directly supports Project Management through collaboration with Klover Project Management, other Klover departments to consistently deliver exceptional results. This role involves performing various tasks with a passion for excellence and a positive attitude, ensuring efficient project support in a commercial construction environment. The worksite location is Quakertown, PA, with no remote availability.

Requirements

• High School Diploma or GED
• Proficiency with PCs and aptitude to learn new software
• Experience with Microsoft Office (Excel, Word, SharePoint and Outlook)
• Commitment to adhering to work schedule
• Willing to GO THE EXTRA MILE

Nice To Haves

• Experience in construction or material distribution related field
• Customer Services / Customer relations job experience

Responsibilities

• Issue purchase orders for materials as directed by Klover Project Manager (PM) or Site Leader
• Schedule Delivery / Pick Up of Rental Equipment
• Enter job costs to and distribute to specific project cost codes within Foundation Software
• Process material packing slips and credit card receipts with Foundation Software
• Review invoices for accurate pricing and confirm receipt of materials
• Enter / Distribute Subcontractor Labor costs into Foundation Software
• Compile, send and track Klover Change Orders as directed by PM
• Enter Change Order costs to Foundation software and update approval status
• Maintain accurate “Project Tracking Logs” such as Change Order Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log, etc.
• Generate Committed Cost Reports (CCR’s) for bi-weekly budget update reviews as directed by PM
• Maintain and Organize job records within digital project folders
• Generate, distribute and track the status of submittals as directed by Project Manger (PM)
• Upload submittal documents to online platforms per project requirements
• Compile documents and organize Project Field Binder for Klover Site Leader
• Submit safety documents as directed by PM in collaboration with Klover Safety
• Organize and maintain drawings to On-Screen Take Off (OST) Quick Bid Software as directed by PM
• Issue subcontracts through DocuSign for signature and file when returned
• Update project templates such as Submittal Cover Sheets, Additional Work Directives (AWDS) Daily Field Report (DFR) for field use via Excel
• Export job reports from OST / Quickbid as directed by PM
• Enter/Upload project budget into Foundation Software
• Activate new projects within payroll software, Timeclock Plus (TCP)
• Upload cost codes and productions into TCP
• Request material credits, invoice revisions and refunds as needed in collaboration with Klover A/P
• Review subcontractor Certified Payroll Reports as required for Prevailing Wage projects
• Issue project close out documents as directed by Project Manager

Benefits

• Medical Insurance (opt-out and $40 goes back into every weekly paycheck)
• Medical Gap Insurance (picks up deductibles on medical plans)
• Dental Insurance
• Vision Insurance
• Basic Life and AD&D Insurance
• Basic Short-Term Disability
• Voluntary Long-Term Disability
• Employee Assistance Program
• 401K
• Employee Referral Program ($1000.00 for referrer and $500.00 for referral if both stay past 180 days)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED