Project Management Supervisor

Coegi • Minneapolis, MN

8d • Hybrid

About The Position

The Project Management Supervisor role is a hybrid position, supporting a limited portfolio of high-touch accounts and leading a team of one to four Project Managers, Senior Project Managers, or Project Assistants within the Business Operations department. This role is responsible for maintaining internal project management standards, developing direct reports through coaching and professional goals, and contributing to cross-departmental process improvement. The Project Management Supervisor serves as a key connection point between individual contributor execution and Business Operations leadership, supporting departmental training, process documentation, and the rollout of AI-enabled workflows across the team.

Requirements

• Three to five years of project management experience, preferably within an agency environment, with day-to-day digital campaign management, programmatic bidding, and social advertising experience.
• Working toward or has received a PMP certification.
• Advanced experience with project management tools and time tracking systems.
• Demonstrated experience with paid media platforms such as The Trade Desk, DV360, Google Ads, Meta Ads Manager, and LinkedIn.
• Familiarity with trafficking third-party creative tags and implementing tracking pixels.
• Superior skills with Microsoft Office Suite and Google Workspace.
• Demonstrated mentorship or informal leadership experience.
• Comfort using agency-supported AI tools and enabling adoption across direct reports.
• Exceptional written and verbal communication skills.
• Self-starter who takes personal responsibility for education in digital marketing and leadership.
• Collaborative, diplomatic, and big-picture in cross-functional settings.
• Comfortable holding confidential, sensitive information about direct reports and the business.
• Curious Experimentation: tries new tools (especially AI) without prompting; comes to status with 'what I tried this week,' not just 'what I did.'
• Confident Humility: brings a clear point of view and updates it when challenged; asks 'what am I missing?'; disagrees agreeably and welcomes a challenge network.
• Cross-Functional Instinct: naturally thinks beyond their lane; pulls others in proactively; shares context without being asked; builds relationships across departments.
• Generous Collaboration: enters new partnerships, sister agencies, or unfamiliar workflows with curiosity rather than skepticism; volunteers context, capacity, and connections without keeping score; leaves new collaborators feeling smarter and more supported.
• Selfless Ambition: ambitious for the work and the team, not for personal visibility; promotes others' wins; comfortable being challenged; builds people up, especially newer ones.
• Bias Toward Reduction: when given a problem, asks what to remove before what to add; notices when a process is broken rather than building a workaround; comfortable saying 'we should stop doing this.'
• Decision Quality: makes good calls under uncertainty with imperfect information and owns the outcomes; can articulate trade-offs; makes the call rather than escalating reflexively; owns the miss when wrong, without spinning.

Nice To Haves

• Bachelor's degree; concentration in marketing, statistics, business or advertising preferred, or equivalent professional experience

Responsibilities

• Lead a team of one to four direct reports as their day-to-day coach, advocate, sounding board, problem solver, and teacher.
• Conduct regular one-on-ones, maintain and activate Growth Trackers, identify individual training needs, and know when to escalate account, company, individual, or conflict-resolution matters to BOPS leadership.
• Serve as the expert Project Manager on a limited portfolio of high-touch accounts, managing processes, systems, documents, timelines, assets, billing, and cross-functional relationships.
• Act as the detail-level counterpart to Account Directors on assigned accounts.
• Maintain Coegi PMO structure on accounts without a dedicated Project Manager.
• Coordinate order processing, support account teams with unique or ad-hoc project requests, and provide oversight of billing accuracy and budget actualization on these accounts.
• Triage incoming needs, solve problems in real time, and pull in additional PMO resources when a request exceeds standard coverage.
• Lead and develop departmental training in coordination with other department leaders, including planned skill trainings per the Talent Triangle, work showcases, and ASAP trainings when a system, process, or retrain need is identified.
• Support onboarding of new department members.
• Implement and maintain project management best practices, templates, tools, and internal reference guides within the Business Operations department.
• Contribute to the creation and update of company and BOPS processes, asking what can be removed before what should be added, and working with other departmental leaders as needed.
• Maintain working relationships with counterparts in Client Engagement, Digital Operations, and Data & Technology.
• Bring a collaborative, big-picture, diplomatic posture to cross-functional conversations on behalf of the business and the team.
• Own account-assignment, project-ideation, departmental-training, and process-improvement decisions for the team in coordination with BOPS leadership.
• Approve direct reports' PTO and work-from-home requests in line with department policy.
• Escalate extended PTO, terminations, PIPs, and compensation matters to the VP of Business Operations.
• Partner with Marketing & Innovation and BOPS leadership on the rollout of AI-enabled workflows (including Claude-powered skills) within direct reports' day-to-day work.
• Track adoption, share lessons learned, coordinate ASAP retrainings as tools evolve, and ensure new team members are onboarded to current AI standards.
• Maintain working-knowledge certifications across Coegi's primary media buying platforms and project management tools.
• Model continuous learning for the team.
• Directly supervises one to four employees in the Business Operations department, which may include Project Assistants, Project Managers, and Senior Project Managers.
• Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.
• Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Communicates and coordinates with account leads and other departmental supervisors to manage cross-team workload and output for assigned clients.

Benefits

• Amazing opportunities for career development
• Recognition programs
• Employee referral bonus
• Insurance Coverage (medical, dental, vision, life, and disability)
• 401(k) retirement plan, with employer 4% match
• Work/life benefits, including mental health and wellbeing support
• Flexible Time Off Policy
• Paid holidays, including agency soft closing Christmas Eve-New Year's Day
• Paid leave options, including sick leave, medical leave for self and family, and parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level