Project Management Specialist

Association for Financial Professionals • Bethesda, MD

2d • $65,000 - $71,000

About The Position

The Project Management Specialist coordinates and supports cross-functional projects, product initiatives, and launches from planning through completion. The role develops and maintains project plans, tracks progress and risks, coordinates priorities, and communicates status, decisions, dependencies, and next steps to teams and leadership. It also aligns program activities with AFP’s strategic objectives and supports the development and execution of contracts, sponsorships, and advertising programs, including fulfillment of contractual and insertion-order requirements.

The specialist coordinates internal and external stakeholders, maintains project and contract documentation, and updates the content strategy project plan. The role helps ensure that projects and products meet quality standards, customer expectations, strategic objectives, and contractual requirements. It also contributes to scalable processes, standard operating procedures, workflows, and ongoing improvements to efficiency, coordination, customer experience, and product and revenue growth.

AFP describes its workplace as collaborative, casual, adaptable, and entrepreneurial. The organization emphasizes ownership, teamwork, curiosity, continuous improvement, and delivering results.

Requirements

• Demonstrated ability to coordinate and support multiple projects and product initiatives from planning through delivery.
• Ability to translate project priorities into actionable plans with clear timelines, tasks, ownership, deliverables, and documentation.
• Strong organization and attention to detail, with the ability to balance multiple tasks, stakeholders, and deadlines.
• Strong analytical and critical-thinking skills, including the ability to identify issues, evaluate information, and recommend practical solutions.
• Proactive and resourceful approach to identifying risks, resolving challenges, and supporting timely project execution.
• Ability to collaborate across teams, maintain alignment, and contribute to a supportive, cooperative work environment.
• Clear and responsive communication with colleagues, leadership, sponsors, clients, vendors, and other stakeholders.
• Ability to coordinate contracts, deliverables, and external partner requirements.
• Dependable, service-oriented approach focused on positive experiences for internal and external stakeholders.
• Ability to identify process-improvement opportunities and help document and implement practical workflows and procedures.
• Adaptability, openness to feedback, and commitment to continuous learning and improvement.
• Ability to produce accurate, thorough, high-quality work and follow tasks through to completion.
• Comfort using and learning project-management tools, business systems, and standard office technology.

Nice To Haves

• Project Management Professional (PMP) certification.
• Familiarity with sponsorship or advertising programs.

Responsibilities

• Coordinate and support assigned cross-functional projects, product initiatives, and launches from planning through completion.
• Develop and maintain project plans that document scope, timelines, deliverables, task ownership, dependencies, risks, and measures of success.
• Track project progress and competing priorities, identify risks or barriers, and recommend adjustments to keep work on schedule.
• Provide project status updates to teams and leadership, including progress, decisions, risks, dependencies, and next steps.
• Coordinate program activities to align awareness, engagement, conversion, transaction, and re-engagement with AFP’s strategic objectives.
• Manage the development, routing, review, approval, and execution of contracts associated with AFP cross-functional products.
• Coordinate with sponsors, clients, subject-matter experts, vendors, and internal teams to confirm expectations, responsibilities, deliverables, timelines, and quality standards.
• Support sponsorship and advertising program execution, ensuring contractual obligations, insertion-order requirements, and delivery deadlines are met.
• Maintain accurate project, contract, sponsorship, and advertising documentation.
• Create, maintain, and update the content strategy project plan with internal stakeholders.
• Help ensure completed projects and products meet AFP quality standards, customer expectations, strategic objectives, and contractual requirements.
• Collaborate with internal teams to develop, document, and maintain scalable processes, standard operating procedures, workflows, and project-management practices.
• Identify and recommend improvements to efficiency, quality, cross-functional coordination, customer experience, and support for product and revenue growth.

Benefits

• Collegial, casual work environment.
• Competitive base salary.
• Career growth opportunities.
• Vacation, sick, and holiday leave policy.
• Medical, dental, and vision health insurance.
• 401(k) plan with employer match.
• Flexible schedules.
• Recognition through the Society for Human Resource Management’s “When Work Works” award for a flexible workplace.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed