Project Management Office Junior Director

Job Duck

3d•Remote

About The Position

The Project Management Officer (PMO) is a strategic leader responsible for high-level project planning, resource management, and cross-departmental collaboration. By providing structure and oversight to the project management process, the PMO ensures that projects are planned, resourced, and executed effectively, bridging the gap between Project Managers and the rest of the company. This role manages critical PMO systems, supports resource allocation, and engages in strategic communication efforts, training initiatives, and leadership meetings to drive continuous improvements in project management practices.

Requirements

Leadership
Strategic Planning & Prioritization
Project Governance
Stakeholder Management
Communication & Executive Reporting
Resource Management
Operational Excellence
Risk Management
Capacity Planning
Change Management
Project Management Professional (PMP) certification
Agile Certified Practitioner preferred (or proven experience)
Advanced proficiency in PM tools (Microsoft Planner, Azure DevOps, Excel, or equivalent platforms).
Bachelor's degree in Business Administration (or related)
3–5+ years of managing projects directly, project program coordination, managing enterprise-level projects
Strong understanding and proven experience in agile, scrum, traditional, and hybrid methodologies
Microsoft Planner license (Planner and Project Plan 3)
Teams Premium + Copilot
Microsoft Fabric Free
Project/Squad Teams Groups ownership
Bloom Growth admin access
MSP PMO Division Group
PMO App Administration Group
MSP C Suite Group
Azure DevOps
Squads Group
SG-External Share security group
Resource Allocation automation – Group creation
PSA Recordings Folder
Project Management Office Division Calendar

Responsibilities

Prepare and deliver training sessions related to project management practices and procedures
Conduct quality assurance reviews to maintain high standards of deliverable quality
Collaborate with technical teams to improve project workflows and system integrations
Facilitate project kickoff meetings and stakeholder communications
Monitor project progress, timelines, risks, and deliverables
Manage project resources and support automation processes for team and project setup
Maintain project management templates, documentation, and governance standards
Assign Project Manager support based on project requirements and team capacity
Lead project planning, governance, and resource allocation activities across multiple initiatives
Coordinate project intake meetings, planning sessions, and alignment meetings with stakeholders
Analyze opportunities for continuous improvement and operational efficiency
Maintain project calendars, planning schedules, and organizational reporting hubs
Serve as a backup resource for Project Managers when needed
Develop, maintain, and update project management policies, procedures, and guidelines
Facilitate leadership meetings, planning sessions, and project review meetings
Manage stakeholder engagement and communication strategies
Support project closure activities and ensure proper documentation of completed work
Facilitate Scrum ceremonies including sprint planning and retrospective meetings
Participate in requirements gathering and project discovery activities
Manage and monitor project related support tickets and process improvement initiatives
Maintain project databases, reporting tools, and project management systems
Support Project Managers by providing guidance, oversight, and operational assistance
Prepare and present executive level project reports and status updates
Oversee cross departmental collaboration to ensure successful project execution
Monitor team capacity and support efficient workload distribution