Project Management Coordinator

MGE Underground, Inc. • San Jose, CA

3d • $32 - $36 • Onsite

About The Position

The key responsibilities of a Project Management Coordinator will be to work with project managers and field crews to provide project support and ensure that projects are being completed accurately and in a timely manner. This position will be hands-on in the various phases of assigned projects, requiring a high level of skill in time management and multi-tasking. Coordination with internal departments, customers, and outside agencies with extreme attention to detail is essential to be successful in this role.

Requirements

• The ability to work weekends and overtime on an as-needed basis.
• Proficient in Microsoft Word and Excel.
• Ability to quickly learn and utilize HCSS Heavy Job Field Management Software.
• Ability to work independently and complete daily activities according to work schedule.
• Excellent communication skills, both verbal and written.
• Valid Class C Driver’s License with no driving restrictions.
• Required: High School Diploma or GED equivalent.

Nice To Haves

• Preferred: Associate's or Bachelor's Degree in a related field.
• Preferred: 1-2 years of Construction Administration or related experience, preferably in the construction utility industry.

Responsibilities

• Travel as needed to visit job sites throughout the county.
• Review job packs and confirm upcoming jobs are cleared and ready for construction.
• Mark out & submit USA tickets and site survey requests.
• Notify relevant government agencies regarding applicable planned work.
• Assist with inventory and deliveries.
• Assist with tracking of materials, subcontractors, and expenses.
• Gather close-out documentation from the field, compile and submit as-builts/completion packs to clients.
• Support close-out documents, including maps, plans, diagrams, and drawings.
• Coordinate necessary subcontractor services (traffic control, cranes, saw cutters, pavers, etc.), laydown yards, approved dump sites, etc., needed for jobs.
• Support pre-construction activities, including all dependencies to set up jobs for a timely construction start.
• Review job packs and confirm upcoming jobs are cleared and ready for construction.
• Review and interpret construction drawings and crew instructions.
• Communicate with clients, government agencies, customers, and all internal departments involved with projects regarding project plan and schedule adherence.
• Coordinate and schedule work based on project management directions.

Benefits

• Medical, dental, vision, and life insurance.
• 401K
• Vacation accrual for all non-exempt employees in addition to ten paid company holidays.
• Multiple monitors, standing desks, and other ergonomic equipment to match your work style.
• Monthly birthday celebrations, team lunches, company-wide employee recognition events, and other employee engagement opportunities.
• Employer-sponsored learning/career development opportunities and conferences/seminars.
• Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees