Property Management Project Coordinator

Good Life Property Management

6d•$9•Remote

About The Position

As a Property Management Project Coordinator, you will be responsible for managing capital improvement projects and emergency restoration work at occupied properties, ensuring efficient execution, cost control, and clear communication. They serve as the primary point of contact with all stakeholders for projects–homeowners, tenants, and vendors. They oversee projects such as roof replacements, appliance upgrades, fencing repairs, and water/fire damage restoration, ensuring timelines, budgets, and quality standards are met.

Requirements

Experience working in real estate, property management, or a strong administrative and customer service background.
Proficiency in G-Suite applications (Gmail, Drive, Word, Sheets) and property management software.
English proficiency
Strong organizational and time management skills.
Excellent communication and negotiation skills.
Good customer service skills.
Internet speed must be a minimum of 50 Mbps.
This position is fully remote and you can reside in any geographic location but you must be able to work 8-5PST. hours

Responsibilities

Coordinate and oversee capital improvement projects (e.g., roof replacements, fencing, HVAC replacements) and emergency restoration work (e.g., fire/water damage repairs).
Order new appliances and facilitate delivery and installation.
Maintain clear communication with homeowners, property managers, vendors, and insurance adjusters to keep projects progressing smoothly.
Review and distill complex estimates, scopes of work, and vendor proposals into straightforward recommendations for homeowners.
Track project timelines, ensuring work is completed on schedule while proactively addressing delays or obstacles.
Manage project budgets, approving vendor bids, tracking expenses, and preventing cost overruns.
Work with insurance companies on restoration projects, ensuring proper documentation and facilitating claims processing.
Review project invoices and confirm work completion before approving payments.
Assist in vendor sourcing, negotiating pricing, and ensuring service quality meets company expectations.
Ensure compliance with legal safety, and permitting requirements for all assigned projects.
All other duties as assigned.