Project Intake & Governance Analyst

BPM LLP

5d•Hybrid

About The Position

The Project Intake & Governance Analyst is responsible for managing the organization’s project intake process, ensuring initiatives are evaluated, documented, and prepared for leadership review. This role serves as the central coordinator for new project requests, partnering with business and IT stakeholders to gather requirements, facilitate intake reviews, and support prioritization and approval workflows. The position operates within the IT PMO and plays a key role in improving visibility, consistency, and decision-making quality across enterprise initiatives.

Requirements

4–6+ years of project management or PMO experience
Experience working in cross-functional, matrixed environments
Strong organizational and documentation skills
Ability to gather and synthesize business and technical information
Proficiency in project tools (e.g., Monday.com)
Structured thinking and attention to detail
Strong communication and stakeholder management
Ability to manage multiple requests simultaneously
Comfort operating in ambiguous, evolving processes
Basic understanding of project financials and risk concepts

Nice To Haves

Experience with project intake, governance, or PMO processes preferred
Experience supporting PMO or portfolio management functions
Exposure to project prioritization, business case development, or funding reviews
Familiarity with professional services or multi-business-unit environments

Responsibilities

Serve as the primary point of contact for all incoming project requests
Manage and administer the project intake workflow from submission through approval/denial
Ensure all submissions include required documentation (business case, scope, risks, timeline, etc.)
Perform initial qualification of requests (project vs. operational work)
Partner with requestors and stakeholders to develop key project inputs, including (but not limited to): Business case and problem statement, ROI and financial impact details, Risks, dependencies, and constraints, Implementation approach and scope
Coordinate intake review cycles, including: Meeting preparation and facilitation when necessary, Tracking decisions and follow-ups
Ensure governance standards and processes are followed
Maintain transparency of request status to stakeholders
Assist in scoring and prioritization of requests based on defined criteria
Compile and present: Estimated timelines, Resource needs, Risks and dependencies
Support leadership by providing clear, structured decision inputs
Partner with business and IT teams to refine project requests
Communicate intake expectations and timelines to requestors
Provide guidance on intake requirements and templates
Escalate gaps, risks, or incomplete submissions as needed
Identify and recommend improvements to the intake process
Track and report on: Intake volume, Approval rates, Cycle times
Maintain intake documentation, templates, and tools

Benefits

Flexible work arrangements
Competitive benefits coverage for you and your dependents
Interactive wellness platform and incentives
Employee assistance program
Mental health resources
Colleague Resource Groups (CRGs)
A minimum of 14 Firm Holidays including applicable provincial statutory holidays and 2 floating days
Flex PTO
Supplemental top-up program for eligible statutory leaves
Winter break
Summer hours
Remote work options
CPA exam resources and bonuses
Firm support for professional memberships/certification
Coach program
Live classes, workshops, and seminars through BPM University