Grants Team - Project Fund and Agreements Coordinator (PFAC)

City of Seattle•98119, WA

4d•$47 - $55•Hybrid

About The Position

This position supports Seattle Parks and Recreation's (SPR) application and management of grants to help build and maintain a world-class Parks and Recreation department. Under the direction of the Project Funds and Agreement Coordinator Supervisor, this position's primary responsibility is the administration of grant awards. This involves preparing progress reports and requests for reimbursement. This is highly detailed work which requires simultaneously tracking dozens of deadlines, deliverables, and many other items due to funders. This position may also be assigned with tracking application deadlines, collecting and synthesizing data for grant applications, and writing portions of multidisciplinary, and multi-collaborative grant proposals, ranging in size, scope and complexity, to a wide range of public and private external funding agencies and organizations, such as foundations, corporations, governments, and other institutions. The position requires a strong attention to detail and an ability to see the forest through the trees.

Requirements

A baccalaureate degree in business or public administration, finance, economics or other field related to this work and two years of professional-level experience in financial analysis, project management, grant administration, inter-agency agreements, contract administration or related work (or a combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class).
A clear understanding of typical grant processes and experience with different grantor requirements.
Ability to effectively use Microsoft Office Suite with especially strong knowledge of Microsoft Excel (charts, and formulas) and experience collating varied data sets into one system for reporting
Experience in data management, data tracking, and reporting both in writing and orally
Ability to learn new systems and explore new resources as they become available
Detail oriented with an ability to see the big picture. Can create a compelling narrative referencing quantitative and qualitative data
Demonstrated ability to communicate effectively, orally, delivering presentations, and in writing
Experience developing written documentation and other materials for a range of audiences
Ability to effectively communicate technical ideas—verbally and in writing—to non-technical and/or non-subject matter experts
Communicate with clarity and tact, create trusted partnerships, and demonstrate strong interpersonal skills to develop consensus to reach agreement on outcomes
Ability to listen for understanding, share for clarity, both internally and externally
Ability to assist stakeholders such as project managers, funders, budget staff, and others to ensure timelines and other compliance issues are met
Understanding of the basic capital project delivery steps including planning, scoping, budgeting, design, and construction
A commitment to Race and Social Justice and to serving BIPOC communities, LGBTQIA communities, People with Disabilities, and Immigrant and Refugee Communities, ensuring every community has first class proximate parks that meet their recreational needs.

Nice To Haves

Reporting, and the creation of visualizations with Tableau or similar tools is a plus.
Familiarity with a range of different contract management systems, data systems, and databases (PRISM and/or Grants.gov a plus)
Capital project familiarity such as ability to interpret plans, budgets, project timelines, etc.

Responsibilities

Assist in the prioritization of grant applications in collaboration with PCD leadership, staff and other subject matter experts ensuring alignment of funding opportunities with the department’s priorities
Research funding criteria and deadlines
Gather financial documentation to support the application process
Research and identify potential grant sources of funding
Produce quality proposals to private, local, state and federal funders
Coordinate all progress reports and prepare reimbursement requests for funders
Support projects at different stages with multiple deliverables and deadlines
Utilize documented procedures and detailed project plans to accurately track project charges and other deliverables
Monitor contract deliverables ensuring deadlines are met
Provides technical assistance to project managers
Track grant status and tasks throughout the full grant life cycle and prepare regular reports for management.
Coordinate and support data analysis
Develop tools to track post-assignment grant management
Use advanced Microsoft Excel skills to create pivot tables, charts, and formulas and collate varied data sets into one system for analysis.
Collaboratively perform research on funding sources, census data, programs, other data sets including qualitative data such as community needs related to prospective projects
Document processes, tracking and retention procedures, creating training materials to support the department upon request
Coordinate overlapping projects and deadlines, and excellent attention to detail
Work on projects that require frequent communication with Project Managers, Funders, other City departments, and other stakeholders
Support Capital Project Coordinators, funders and others to come to mutually acceptable resolutions related project development challenges
Apply concepts of race and social justice to all work and engage in departmental efforts to eliminate racial disparities and achieve racial equity in City government and broader community
Participate in critical conversations about race and social justice, and use these principles to guide discussions around equity and access through data