Project Finance Coordinator

Strategic HR Client • Cincinnati, OH

4d • Onsite

About The Position

AGAR is seeking a full-time/on-site Project Finance Coordinator in the Greater Cincinnati area to support the financial management of projects from bid through closeout. This role is responsible for building fast, accurate budget estimates, tracking spending against budget, managing vendor pricing and accountability, preparing reconciliations, and providing financial reporting across active jobs. Working under the direction of the Controller, this position supports day-to-day project finance operations and is ideal for a professional seeking to grow into broader project finance responsibilities as AGAR continues to scale.

Requirements

• 3+ years of experience in estimating, procurement, vendor management, cost accounting, or project finance within a project-based, bid-driven environment
• Strong ability to build accurate budgets and cost estimates quickly, even with incomplete information and tight deadlines
• Experience managing vendor quotes, negotiations, cost accountability, budgeting, job costing, reconciliations, profitability analysis, and project financial reporting
• Advanced Excel skills with experience using accounting, project management, time-tracking, and reporting tools
• Clear communicator with sound discretion; must pass a background check and provide professional references upon request

Nice To Haves

• Experience in a project-based, bid-driven environment such as experiential marketing, events/production, construction, architecture, engineering, or manufacturing
• Familiarity with QuickBooks or a comparable ERP/accounting system
• Bachelor’s degree in finance, Accounting, Business, or a related field, or equivalent professional experience
• Experience supporting Statements of Work, changing orders, reconciliations, job closing outs, or project margin analysis

Responsibilities

• Build timely, accurate project budget estimates using creative briefs, vendor quotes, historical data, and market rates, often with evolving scope or pricing
• Source and manage vendors, compare quotes, negotiate terms, and ensure accountability for cost, scope, and timeline commitments
• Track project spend, monitor job costs and profitability, identify variances, and communicate risks and recommendations to project teams and the Controller
• Support financial documentation, including Statements of Work, change orders, reconciliations, job closeouts, project setup, and reporting
• Maintain vendor rate databases, finance templates, reporting tools, and documented processes while supporting AGAR’s values and ongoing process improvements

Benefits

• Competitive compensation
• Health, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Retirement savings plan with company contribution
• Professional development and training opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree