Project Finance Analyst

Ecology Action Centre•Halifax, NS

3d•Hybrid

About The Position

The Project Finance Analyst is responsible for the creation and management of accurate, timely reports and analysis to support program managers in achieving their project objectives. The position works in a collaborative, impact-oriented environment with the Finance Team and colleagues across the Ecology Action Centre. The Project Finance Analyst collaborates with project teams to support budget development and complete reports. They perform month-end accounting, maintain up-to-date project trackers, lead regular meetings, and support senior staff in financial planning for each project area. This position supports all financial components of grant applications and reporting for the Ecology Action Centre. As the link between program managers and operations, the Project Finance Analyst is a key contributor to strategic decision-making and to system improvements and efficiencies for the organization.

Requirements

At least 3-4 years of experience in project and/or financial management in a non-profit setting, experience in bookkeeping and accounting.
Experience with a range of non-profit financial reporting requirements including for a variety of types of funders
Familiarity with grant applications processes, including grant reporting, tracking, etc.
A facility with numbers, strong organizational skills and exceptional attention to detail
Ability to accurately manipulate large amounts of data, and to synthesize key messages
Highly skilled with Excel and MS Office, with strong technological literacy, have a curiosity for technical applications and an ability to learn new tools
Excellent written and verbal communication skills, including relationship building expertise and an ability to explain complex financial matters in simple terms
Strong analytical and problem-solving skills; proven aptitude for utilizing and improving systems and processes and an ability to simplify, where appropriate

Nice To Haves

Professional experience in bookkeeping, accounting, finance, financial analysis, or other related fields and/or post-secondary certificate/degree in a business, management or finance field
Knowledge of project management methods
Experience in working with and presenting to leadership teams

Responsibilities

Provides budget development support, forecasting, and reporting to EAC’s program lead managers and directors; provides timely feedback that enables project managers to make financial decisions related to funding and staffing
Analyzes large volumes of data, develops and maintains financial reporting tools for accurate and timely project budget tracking
Completes month-end accounting related to project admin and deferred revenue, reviews allocations, and updates project trackers
Acts as liaison between finance and projects staff; leads regular meetings with each of EAC’s 8-10 Action teams, ensures regular contact with EAC budget holders, communicates clear actionable financial insight to finance team and program managers
Collaborates with program staff to support EAC’s grant application processes including Sound budget proposals and project funding summaries, Timely and accurate pipeline and agreement tracking and compliance, Accurate financial sections of grant reports that meet funding requirements and are impactful to reinforce relationships with funders
Managing and tracking contracts, grant agreements, and reporting, including template provision and records management
Support for procurement – advising, guiding and participating in financial aspects of contracts and calls for tender, and tracking contract agreements
Provides onboarding and training to employees on Finance requirements
Keeps track of system issues and anticipate future needs/problems
Protects EAC’s assets by keeping information confidential
Provides additional support to Finance Manager and Accounting Clerk including backup for financial processes such as payroll, accounts payable, month, quarter and year end activities, bimonthly cash and cheque deposits and other finance related duties as required.