Project Facilitator, Federal Market (Cleveland, OH)

The Brewer-Garrett Company•Middleburg Heights, OH

4d•Onsite

About The Position

Brewer-Garrett is a facility solutions company focused on making buildings more energy-efficient through HVAC design, electrical upgrades, building automation systems design and installation, maintenance, and repair. We are a solution-based business with a proven track record of saving clients money through reduced energy usage while improving their overall carbon footprint. We are seeking a Federal Project Facilitator to join our team. This position is responsible for facilitating federal projects throughout their lifecycle, from administrative functions to supporting energy guarantee reporting. A thorough background check is required for this role. The Project Facilitator will conduct quality assurance assessments and reporting, supporting projects through development, construction/implementation, and the performance period, reporting to the Principal Engineer for Energy Projects.

Requirements

Bachelor's degree in a related field
Minimum of 3-5 years of administrative and/or operations experience
Proficiency in MSOffice: Microsoft Word, PowerPoint, Excel
Driver's license and reliable transportation required for occasional travel to customer sites if needed
Ability to comply with and successfully complete company and federal background check processes
Exceptional communication skills (oral and written)
Highly collaborative; ability to maintain positive working relationships and willingness and ability to relay details to team members routinely and consistently.
Strong administrative and organizational skills; must be able to develop and maintain processes for efficient workflow and output.
Ability to work autonomously and under minimal direction; ability to prioritize work in order to meet work plan timelines and internal or external deadlines, ability to search for an answer and then ask questions when needed to continue working effectively.
Demonstrate optimism and the ability to navigate challenges to meet project goals.
Demonstrate a work ethic and dedication to objectives in a way that produces value, exceeds expectations, and promotes company success.
Demonstrate professionalism, tact, and negotiation skills.
Ability to maintain satisfactory attendance.

Nice To Haves

Prior project facilitator experience preferred

Responsibilities

Assist with project planning and creative problem solving.
Coordinate project meetings with internal team members, customers, utility companies, subcontractors, or other project stakeholders.
Prepare or assist in the preparation of meeting materials and agenda, take detailed minutes, and distribute to internal project team members.
Assist in the development and implementation of policies and procedures, best practices, and training related to specific project and general federal requirements; maintain and distribute policies/procedures published by federal agencies or other governing entities.
Assist the Principal Engineer with project paperwork, ensuring it is completed and reviewed for quality assurance before internal or external submission; write and proofread documents, including reports and/or proposals.
Develop processes and best practices for the completion of required reporting.
Coordinate with internal project team members, project managers, utility companies, customer representatives, and external agencies for timely submission.
Generate and organize project-related documents for ECM completion reporting, including ECM approval forms, M&V documents, and O&M files, ensuring construction project managers complete forms with owner acceptance sign-off.
Develop and maintain project databases; perform data entry and regularly conduct quality assurance and quality control of data.
Maintain tracking reports and documentation.
Maintain project files, ensuring organization for project team accessibility and review, and secure storage as defined by project, federal guidelines, and/or internal policies.
Monitor project progress and communicate updates to the Energy Engineering and Operations teams, including the status of completed tasks and tasks to be performed by self and team members.
Build rapport and productive working relationships with co-workers, agency personnel, vendors, and other outside stakeholders; call companies, including utilities and subcontractors, to gather information as needed.
Maintain request for information (RFI) logs and other necessary logs during project development.
Report any issues that may affect owner satisfaction, energy guarantees, and/or gross profit redemption to the project manager(s) for development and construction.
Ensure documentation of all changes in scope of work, including energy-related revisions and pricing, as notified by the construction project manager, for Energy team implications, including financing.
Communicate the basis of the energy guarantee to the construction project manager and report any discrepancies to the project Energy Engineer immediately.
Assist with price reasonableness efforts, including pre-qualification of potential subcontractors and initial development of bid packages.
Assist product selection efforts to confirm Buy American Act (BAA) conformity and documentation.
Coordinate with the Safety Manager and other departments to ensure active involvement during development to meet all owner requirements, potentially including Site Specific Safety Plans, Accident Prevention Plans, Quality Assurance Plans, etc.
Work with Human Resources to organize internal project personnel information for required reporting, including requirements of federal contractors.
Other duties as assigned to support the success of the project.
Redeem gross profit through effective and persistent administration of responsibilities and obligations associated with the performance of the work.
Provide support for any special projects assigned by the Energy Services Manager/Principal Engineer.