Project Engineering Coordinator

Eastern Shipbuilding Group, Inc. • Panama City, FL

3d • Onsite

About The Position

This job description is a general description of the essential job functions and is not intended to be an employment contract. Eastern Shipbuilding Group, Inc. maintains its status as an at-will employer. Position requirements, skills, and abilities included in this job description have been determined to be the minimal standards required to successfully perform the position. Eastern Shipbuilding Group Inc. reserves the right to increase, waive or reduce these minimal standards. In no instance, however, should the duties, responsibilities, and requirements described be interpreted as all-inclusive. All employees of Eastern Shipbuilding Group, Inc. are expected to perform the duties as assigned by Eastern Shipbuilding Group, Inc., supervisory/management personnel, regardless of job title or routine job duties. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. To perform this job successfully, an individual is expected to be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability expected. In accordance with the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. However, no accommodation will be made which may pose serious health or safety risks to the employee or others or which imposes undue hardship on Eastern Shipbuilding.

Requirements

• Strong organizational and time management skills with keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and document tracking tools.
• Familiarity with engineering drawings and documentation workflows.
• Proactive, organized, and assertive — able to diplomatically “keep the pressure on” for timely responses.
• Strong sense of accountability and ownership of deliverables.
• Team-oriented with the ability to coordinate across multiple engineering disciplines.
• Comfortable navigating technical documents, drawing packages, and submittal systems.

Nice To Haves

• Previous experience in an engineering, shipbuilding, or industrial project environment preferred.

Responsibilities

• Submittal Management Track submission status, review cycles, and due dates for responses, revisions, and approvals. Ensure proper document control practices — correct revision numbers, transmittal forms, drawing titles, and filenames in accordance with ESG’s engineering standards. Coordinate with discipline leads (Hull, Piping, Electrical, HVAC, Outfit, etc.) to ensure timely preparation of submittal packages aligned with project milestones and engineering lots.
• Quality Assurance (Pre-Submittal Review) Review drawing packages before transmittal to confirm: Consistency with submittal standards and cover sheet formatting. Proper inclusion of drawing lists, revision blocks, and signature fields. Correct classification society and client references on title blocks. Identify discrepancies, missing information, or formatting issues and work with the responsible engineers to resolve before final submission.
• Comment Tracking & Coordination Maintain a Comment Tracking Log for all feedback received from Clients, ABS, and USCG. Log, categorize, and distribute comments to the appropriate discipline leads. Follow up with responsible engineers to provide timely responses and revised drawings in accordance with project schedules. Track status of comment responses until all items are formally resolved and closed. Support engineering management in preparing comment summary reports for coordination meetings with Clients, ABS, and USCG.
• Communication & Reporting Provide weekly updates to the Engineering Management team on submittal progress, pending responses, and upcoming due dates. Coordinate with document control to ensure all submittals and approvals are properly archived in the project server. Prepare concise reports summarizing submittal activity and outstanding issues for internal and client-facing meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees