Project Delivery Specialist 2

Woodard & Curran • Portland, ME

4d • Onsite

About The Position

Woodard & Curran is seeking a highly organized and proactive Project Delivery Specialist to support our consulting teams throughout the full project lifecycle. This role offers the opportunity to work closely with Project Managers, Technical Managers, and operations teams while playing a key role in project delivery, quality assurance, client engagement, contract administration, and operational excellence. You'll be part of a collaborative environment where your attention to detail and ability to keep projects moving forward will directly contribute to our success. We are seeking a motivated professional who thrives in a fast-paced consulting environment, enjoys managing multiple priorities, and takes pride in delivering high-quality work. The ideal candidate is detail-oriented, adaptable, and confident working with project teams to ensure deliverables, contracts, schedules, and documentation are completed accurately and efficiently. This individual enjoys solving problems, supporting clients and teams, and continuously improving processes.

Requirements

• Bachelor's degree, relevant certification, or equivalent combination of education and 3-4 years of related experience.
• Experience supporting projects, contracts, client-facing activities, or administrative operations in a professional services environment.
• Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
• Exceptional organizational skills with the ability to prioritize competing priorities and manage multiple projects simultaneously.
• Strong attention to detail and commitment to quality.
• Ability to work independently while collaborating effectively across project teams and departments.
• Excellent written and verbal communication skills.
• Confidence working in an environment where priorities may shift and ambiguity exists.
• Ability to identify issues, recommend solutions, and proactively move projects forward.
• Strong customer service mindset and professionalism when interacting with internal and external stakeholders.
• Adaptable and comfortable with change.
• Highly organized with excellent time management skills.
• Creative problem solver who can think proactively.
• Assertive and confident in helping teams meet deadlines and project requirements.
• Collaborative and relationship-focused.
• Motivated to continuously improve processes and deliver exceptional client service.

Nice To Haves

• Experience with D365 or similar project management software is preferred.
• Demonstrated ability to support onboarding, training, or mentoring of colleagues is a plus.

Responsibilities

• Support project teams by coordinating meetings, managing calendars, assisting with travel arrangements, processing expense reports, and organizing project-related activities.
• Assist with project administration activities including research, printing, scanning, shipping services, document management, and coordination of project logistics.
• Format, edit, proofread, and prepare project deliverables using Microsoft Word, PowerPoint, and Excel while ensuring Woodard & Curran branding and quality standards are maintained.
• Coordinate the production and distribution of client deliverables in electronic and hard-copy formats and track receipt of final deliverables.
• Support project setup activities, including creation of project folders, proposal tracking, opportunity setup, and monitoring pipeline information.
• Champion Project Quality Assurance (PQA) processes by coordinating project kickoffs, technical reviews, closeout activities, and required documentation.
• Lead project records retention efforts, including project closeout documentation, archiving, scanning, and records management activities.
• Collaborate with internal departments and project teams to resolve administrative and project support issues.
• Verify subcontractor compliance requirements including contracts, W-9 forms, insurance certificates, and health and safety documentation.
• Track project-related certificates of insurance and support ongoing compliance efforts.
• Support work order management for ongoing client contracts and assist in maintaining consistent proposal formatting and client communications.
• Create and maintain SharePoint sites, Microsoft Teams collaboration spaces, and other project communication tools.
• Support office operations and ongoing process improvement initiatives that enhance project delivery efficiency.

Benefits

• 401(k) Pre-tax or Roth Contributions
• Company matches 100% of the first 3% of salary contributed
• Choose up to 8 holidays to observe annually
• Vacation: Accrued based on years of experience and calculated on hours worked
• Sick time: Paid sick time for non-work-related illness or injury.
• Parental leave: Up to 80 hours of Paid Parental Leave for child bonding
• Disability: Paid short- and long-term disability
• Health: Medical plan options; plus dental and vision plans.
• Life: Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life.
• Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level