Project Delivery and Client Coordinator (Construction & Experiential)
About The Position
We are seeking a highly organized and proactive Project Delivery and Client Coordinator to oversee the successful execution of our construction and installation projects. This is a critical, on-site role for an independent contractor who thrives in fast-paced construction environments. You will act as the primary point of contact on-site, serving as the bridge between stakeholders, contractors, and vendors to ensure projects are delivered on time, within scope, and to our high standards. This role is city/region specific, and you will be dedicated to one active project and its pre-planning phase at a time. You will support the project lifecycle from pre-planning through final turnover, including reviewing site data, ROM budget assumptions, and sub-consultant proposals; assisting in managing permitting applications and coordinating topline schedules; providing regular, hands-on site presence and conducting weekly site walks to document progress, photograph work, and verify it against project schedules; proactively identifying potential delays, documenting risks/variances, and maintaining an active punch list of unresolved issues; facilitating access and logistics for specialty show vendors and managing relationships with inspectors and Authorities Having Jurisdiction (AHJs) to ensure critical milestones and inspections are hit on time; and delivering concise, accurate progress reports to leadership while maintaining organized documentation.
Requirements
- Direct experience supporting commercial construction projects.
- Comfortable reading construction drawings and schedules.
- Familiarity with permitting and inspection processes, including navigation of local and regional jurisdictional differences.
- Strong ability to communicate clearly with a diverse group, including contractors, designers, and executive stakeholders on multiple continents.
- Comfortable working independently on an active construction site and can remain calm and solutions-oriented under pressure.
Nice To Haves
- Experience in immersive entertainment, museums, theme parks, or experiential environments.
- Proficiency with project management software (e.g., Procore, Autodesk Construction Cloud, Smartsheet).
Responsibilities
- Review site data, ROM budget assumptions, and sub-consultant proposals.
- Assist in managing permitting applications and coordinating topline schedules.
- Provide regular, hands-on site presence.
- Conduct weekly site walks to document progress, photograph work, and verify it against project schedules.
- Proactively identify potential delays, document risks/variances, and maintain an active punch list of unresolved issues.
- Facilitate access and logistics for specialty show vendors.
- Manage relationships with inspectors and Authorities Having Jurisdiction (AHJs) to ensure critical milestones and inspections are hit on time.
- Deliver concise, accurate progress reports to leadership.
- Maintain organized documentation, including daily reports, issue logs, and inspection records.
Benefits
- Performance bonuses for meeting or exceeding schedule and budget KPIs.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
No Education Listed
