Project Cost Controller - Federal - Hybrid (Long Island, NY)

ICF•New York, NY

24d•Hybrid

About The Position

ICF's Disaster Management Division seeks a Project Cost Controller to support FEMA Public Assistance (PA) and Hazard Mitigation projects. This role focuses on financial reconciliation and project cost accounting for utility infrastructure projects. The position is full-time and requires a hybrid schedule, involving commuting within a two-hour radius of Melville, New York, with at least two days per week at a designated office and the remainder remote. This is a non-management position. ICF is unable to provide employment visa sponsorship, and candidates must have permanent work authorization in the U.S. The ideal candidate is a proven FEMA/Federal financial reconciliation expert with a history of strong performance and growth, responsible for optimizing disaster grant resource allocation and ensuring compliance with federal requirements. The role specifically requires detailed, project-level financial support, focusing on tracking costs, revenues, and budgets for individual federal grant projects from inception to completion. This includes monitoring expenditures, analyzing invoices and payments, preparing audit responses and reporting, and ensuring adherence to contract and federal project regulations.

Requirements

Bachelor’s degree in finance, accounting, economics or related field.
4+ years of FEMA or Federal project finance grant experience including supporting contract programs from start-up through implementation and closeout.
Experience with SAP or similar cost accounting systems.
Experience reviewing invoices and payment data entry.
Experience performing financial reconciliation.
Experience with federal grant work.
Experience with cost of service pricing.
4+ years of experience with MS Office, including Intermediate Excel – Pivot Tables, V-Lookup, Formulas, etc.
Working knowledge of project accounting systems and document management software tools.
Must commute within a two-hour radius of Melville, New York for a hybrid schedule (2 days or more at designated office location and remainder work-from-home).
No relocation.
Must have permanent work authorization in the U.S.
Strong analytical, problem-solving, and decision-making capabilities.
Strong written and verbal communication skills, emotional intelligence, critical thinking skills, and integrity and ethics.
Federal contract administration and management.
Team player with the demonstrated ability to build organizational capability, motivate teaming partners/staff to ensure high levels of engagement, and work in a dynamic, fast-paced environment.
Must have dedicated workspace and strong, reliable internet for remote work from home.
Willingness and ability to commute within a two-hour radius for the hybrid onsite requirement for this position as directed.

Nice To Haves

Experience with Electric Utility and Construction projects, Capital projects.
Experience supporting FEMA-funded projects (PA, HMGP, Grants Admin-Compliance (not IA)).
Project Management Professional Certification (PMP).

Responsibilities

Lead cost accounting and financial reconciliation to ensure project costs are eligible for FEMA reimbursement.
Provide consultative technical/analytical and functional support to the team and stakeholders.
Prepare monthly progress reports to track project costs and progress.
Review and process contractor invoices to meet FEMA and federal contract requirements.
Professionally interact with subrecipients, federal and state agency representatives, peers, and project managers.
Monitor project costs to ensure compliance with all laws, regulations, and policies pertaining to FEMA programs.
Assist in preparing audit responses.
Work in a fast-paced, detail-oriented flexible environment.
Other duties and learning as directed by ICF.