Project Cost Accountant

Encore Fire Protection • Pawtucket, RI

1d

About The Position

Encore Fire Protection is seeking a Contract Billing Specialist to own billing for a large portfolio of active construction projects. The role prepares AIA documentation, maintains contract details and project records, and ensures invoices are accurate, complete, compliant, and submitted on time. It works closely with Operations, Finance, project managers, and clients to resolve discrepancies, keep documentation aligned, and support collections and revenue flow. The position involves managing billing for more than 80 projects in a fast-paced environment.

Requirements

• Two to three years of experience in AIA billing or construction project billing.
• Strong understanding of accounting principles and contract billing fundamentals.
• High attention to detail and strong organizational skills.
• Proficiency in Microsoft Excel and billing or accounting systems.
• Experience with SAGE or similar ERP platforms.
• Excellent communication skills and comfort working cross-functionally.
• Ability to remain steady and accurate in a fast-paced environment.

Nice To Haves

• Experience preparing lien waivers and tracking retainage in a structured system.
• Prior exposure to multi-state construction operations or specialty contracting.
• Familiarity with BI dashboards, reporting automation, or process improvement tools.
• Experience working closely with project managers or field operations teams.
• Comfort handling a high volume of active projects without losing accuracy.
• Ability to read contracts and quickly identify important details.

Responsibilities

• Prepare and submit monthly AIA billing forms G702 and G703 accurately and in compliance with requirements.
• Generate customer invoices through intercompany billing software.
• Manage billing for a portfolio of more than 80 construction projects.
• Partner with project managers and clients to resolve billing discrepancies and prevent delays.
• Set up and maintain construction project records in SAGE, including contract changes and supporting documentation.
• Review contracts to identify billing terms, line items, and requirements.
• Prepare, track, and organize lien waivers of all types.
• Monitor collections, follow up on outstanding invoices, and keep retainage and change order approvals moving.
• Track and verify Certificates of Insurance for relevant projects.
• Audit project completions to confirm accurate billing and collection of retainages.

Benefits

• Performance-based bonus opportunity.
• Paid tuition for fire protection-related schooling needed to obtain licensing.
• Company swag and attire provided at least twice a year.
• Medical, dental, and vision coverage.
• Fidelity 401(k) plan with company match.
• Company-paid $50,000 life insurance policy.
• Purpose-driven work environment focused on results and impactful work.
• Access to leading-edge web-based productivity tools.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed