Project Coordinator, Media Group Decision Sciences

NBCUniversal•New York, NY

4d•Hybrid

About The Position

This position sits within Media Group Decision Sciences, a team with a charter to provide valuable insights that enable decision-making across NBCU’s TV networks, FAST channels, and Peacock. The role will traverse the many distribution avenues that put NBCUniversal’s content on screen in front of audiences. Key areas of focus include strategy for the company’s portfolio of FAST channels, as well as opportunistic partnership evaluation in streaming. The Project Coordinator is a full-time position in NBCUniversal's Decision Sciences organization and provides administrative support to the SVP, Data Products and Science. The ideal candidate for this position has exemplary planning and time management skills and can organize and manage calendars, keeping scheduling operations running smoothly and efficiently. This individual will also be instrumental in helping to develop and manage team building and engagement activities. This position has visibility to the NBCU Executive Leadership team. Excellent written & verbal communication skills are required.

Requirements

Previous experience (at least 1 year, including internships) in a support role, with a proven track record of managing complex schedules, travel arrangements, expenses, and meetings for senior leadership with precision and minimal error.
Demonstrated ability to handle and maintain confidential information with the utmost discretion, ensuring the privacy and trust of the senior stakeholders.
Proficiency in Microsoft Office Suite, including advanced skills in Outlook, Word, Excel, and strong PowerPoint capabilities for creating professional presentations and reports.
Strong interpersonal skills with a professional demeanor, including excellent phone etiquette and in-person presence when interacting with internal and external stakeholders.

Responsibilities

Proactively manage and coordinate the leader’s daily schedule, calendar, travel, and meetings (internal and external), ensuring flexibility and persistence in rescheduling as needed to meet changing priorities.
Serve as the first point of contact for high volumes of communication (phone and email), determining the importance of requests and facilitating smooth, effective communication between the leader and senior management.
Lead the preparation and follow-up for meetings and events, including scheduling, AV setup, telepresence logistics, preparing presentations, agendas, materials, and coordinating food and drinks when necessary.
Oversee department files, including electronic document systems, wikis, and project management tools, ensuring organized, accessible, and up-to-date records.
Manage general office tasks, including ordering supplies, managing memberships and subscriptions, photocopying, faxing, and handling deliveries to support the smooth operation of the department.
Manage special projects and provide support to other department members as needed, acting as a backup for other assistants and coordinating with global Executive Assistants when required.
Handle confidential information with care and discretion, always maintaining trust and professionalism, and proactively managing relationships to ensure the SVP is fully supported.
Embody The Team Player Persona: Someone who can handle various personalities and situations effectively while serving as a positive role model for others. Additionally, fostering a fun and engaging workplace.