PROJECT COORD TRANSIT EXPANSION OFFICE

City of Toronto • Toronto, ON

1d • CA$89,337 - CA$132,880 • Onsite

About The Position

Reporting to the Program Director, Strategic Program Support, the Project Coordinator will coordinate City activities related to transit expansion. In this role, staff will liaise and facilitate effective communication and coordination between City of Toronto divisions, Toronto Transit Commission, Metrolinx, Ministry of Transportation, and other stakeholders, as required for the implementation of one or more of the following projects, the Waterfront East Rapid Transit Line, Scarborough East Rapid Transit, GO Expansion, and/or SmartTrack. This includes working with a multi-disciplinary team of internal and external stakeholders to support the management of agreement negotiation, governance functions, and reporting to City Council.

Requirements

• Post-secondary education in public policy, planning, economics, business administration, or a related field or the approved equivalent combination of education and/or related experience.
• Experience developing briefing notes, policy papers, reports, minutes and action logs for senior management.
• Experience coordinating, supporting and facilitating small- and large-scale projects including the definition of project purpose and objective, project activities, milestones and deliverables, monitoring and tracking progress, and communication to stakeholders.
• Experience coordinating multi-stakeholder initiatives and teams and to achieve successful project completion.
• Proficiency in a variety of software packages including Microsoft Word, Power Point, Excel, Project and Outlook, specifically the ability to manage and manipulate spreadsheets.
• Knowledge of municipal government processes and decision-making.
• Good negotiation and interpersonal skills, and the ability to maintain effective stakeholder relationships.
• Good verbal, written and oral communication skills with the demonstrated ability to write and present complex information to a variety of audiences.
• Good political acumen and understanding of public relations and building partnerships while working with sensitive information.
• Good attention to detail.
• Ability to work effectively as a member of a team, collaboratively with others in a multidisciplinary environment and to work independently as required, within tight deadlines.

Responsibilities

• Coordinates intra-divisional, inter-divisional, and inter-agency working groups and committees to solicit input and comments to advance transit expansion projects, protocols and procedures.
• Implements detailed plans, policies and procedures regarding program specific requirements including development of project charters, work plans and schedules in consultation with internal and external partners.
• Reviews and provides recommendations on cross-divisional transit expansion projects, policies and reports.
• Monitors and prepares summaries of various Council committees, agency boards and other intergovernmental tables/meetings as appropriate.
• Establishes, maintains and fosters linkages to other City Divisions, agencies and intergovernmental partners to ensure effective coordination of transit expansion priorities.
• Supports senior-level staff in implementing complex projects including in the negotiations of agreements, management of governance tables and reviewing/drafting reports to City Council.
• Prepares reports, briefings, presentations and speaking material as directed.
• Provides coordination support to the Program Director and Senior Project Managers on various initiatives including establishing working groups, setting agendas, preparing meeting materials, documenting meeting minutes, following up on action items.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree