Project Coordinator

Greystar Management Services•Atlanta, GA

About The Position

This role is responsible to provide administrative support and complete activities related to the Company’s construction and/or capital projects by preparing, reviewing and/or managing documentation, contracts, billing, and correspondence in accordance with company policies and procedures.

Requirements

Typically 2 or more years minimum of relevant experience that demonstrates the application and usage of administrative or office support techniques demonstrating capability of providing administrative and clerical support to an organization or individual(s).
Demonstrated proficiency in word processing, spreadsheet , and database management programs in order to maintain records of information and develop and provide information for the Company’s use.
Demonstrated financial acumen and analytical skills.
Excellent communication and negotiation abilities.
Knowledge of current market trends and regulatory requirements.

Responsibilities

Prepares and reviews contract documents related to commitments by preparing and/or issuing purchase & subcontract agreements and preparing change orders, obtaining necessary approvals and signatures, distributing copies to designated recipients, and ensuring documentation is returned, filed & processed appropriately within corresponding operational systems.
Coordination of Legal Commitments between the Owner/Development & Contractor/GC as well as between the Contractor/GC & Subcontractor. Encompassing various documents requiring contractor party signatures by obtaining approvals and signatures of necessary parties ( i.e. AIA Agreements, Subcontract Agreements, Purchase Orders, Change Orders, Lien Waivers).
Reviews invoices & billings to ensure vendor compliance on insurance coverage, accurate lien release information, invoice coding , and other pertinent information and resolves any discrepancies or issues as necessary.
Generates reports, transaction logs, and/or develops other tracking mechanisms to monitor and review project-related costs, expense reports, and project status, and provides management with updates on projects as requested.
Submittal & processing of new vendor setup forms (including compliance documents, credit apps , and W- 9)
Develops and distributes communication memos and documents, schedules appointments, and provides information to internal and external customers and vendors as appropriate.
Provides support & assistance to key construction personnel by fielding questions, gathering data, generating reports, and other ad-hoc tasks as requested .
Assist in resolving issues related to operating policies, procedures, and Company business practices.
Utilize various accounting operational systems to track, update, review, and monitor commitments and costs on projects .
Supports the development and implementation of new applications, programs, and other innovative business practices that drive increased revenue, client/customer satisfaction, efficiencies, and overall process improvements, and provides operational support to ensure the continued success of these efforts.

Benefits

Competitive Medical, Dental, Vision, and Disability & Life insurance benefits.
Low (free basic) employee Medical costs for employee-only coverage; costs discounted after 3 and 5 years of service.
Generous Paid Time off. All new hires start with 15 days of vacation, 4 personal days, 10 sick days, and 11 paid holidays. Plus your birthday off after 1 year of service!
Additional vacation accrued with tenure.
For onsite team members, onsite housing discount at Greystar-managed communities are available subject to discount and unit availability.
6-Week Paid Sabbatical after 10 years of service (and every 5 years thereafter).
401(k) with Company Match up to 6% of pay after 6 months of service.
Paid Parental Leave and lifetime Fertility Benefit reimbursement up to $10,000 (includes adoption or surrogacy).
Employee Assistance Program.
Critical Illness, Accident, Hospital Indemnity, Pet Insurance and Legal Plans.
Charitable giving program and benefits.
Benefits offered for full-time employees.