Project Coordinator

FORENSIC ANALYTICAL CONSULTING SERVICES INC•San Jose, CA

1d•$32 - $36

About The Position

We are seeking a highly organized and detail-oriented Project Coordinator to join our team. As Project Coordinator, you will partner with clients and field staff throughout industrial hygiene project lifecycles, managing administrative aspects of technical projects. Your expertise in project coordination, communication, and problem-solving will contribute to the successful execution of projects while maintaining high standards of safety and compliance.

Requirements

Demonstrated excellence in customer service and collaboration within a team environment
Advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook
Proven ability to operate independently and quickly adapt to new systems and processes
Track record of effectively managing office operations from initiation through completion
Highly organized with strong project coordination skills and the ability to manage competing priorities with precision
Comfortable working in a dynamic, fast-paced environment
Strong interpersonal skills with the ability to adapt to changing needs
At least 2 years of relevant office experience
Associate degree required
Physical ability to stoop, kneel, climb, crawl, walk, and stand for extended periods in varied work environments to perform sampling activities.
Ability to lift and carry equipment up to 50 lbs.
Prolonged periods of sitting at a desk and working on a computer for documentation and reporting.
Must be able to pass a background check, annual physicals, and OSHA-required respirator fit tests.

Responsibilities

Prepare client proposals and assist with project pricing and bidding
Create and maintain project folders and documentation for inspectors
Manage projects from initiation to completion, including scheduling, daily tracking, coordination of field activities, and client communication
Draft, edit, and finalize reports as needed
Generate and track daily and statistical reports to ensure timely delivery and project monitoring
Handle inbound sales calls and respond to general inquiries and online leads
Track and schedule projects using the EVE program
Follow up with clients to confirm or reschedule appointments
Ensure all reports and supporting documentation are properly processed for invoicing and mailing
Provide cross-functional support to other departments as required
Support marketing efforts and participate in events as needed

Benefits

Competitive base salary with performance-based bonus structure tied to individual and team achievements.
401(k) retirement plan with company matching contributions
Medical coverage with company-paid premiums for employees and dependents
Vision and dental plan options
Flexible Spending Accounts (health care and dependent care)
Company-sponsored programs including Employee Assistance Program, life and disability insurance, Rocket Lawyer legal services, and mobile phone plan with Verizon
Voluntary benefits options including supplemental life insurance for employees and dependents, short-term disability, hospital, accident, and pet insurance
Generous PTO (3 weeks accrual), paid holidays, volunteer days, and floating holiday
Tuition Reimbursement Program to promote higher education
Paid training and certifications to support career advancement
Incentive Bonus Plan and Donation Matching Program