Project Coordinator - Corporate Nursing Leadership and Shared Governance

Atlantic Health System•Morristown, NJ

6h•$33 - $59•Onsite

About The Position

Atlantic Health is seeking a full-time Project Coordinator to provide support to the Director of Nursing Education, Director Nursing Operations, Director Nursing Research, AH Shared Governance Nursing Councils and leadership, as well as the organized nursing leadership initiatives across the system.

Requirements

Full-time position
Provide support to Directors of Education and Professional Development, Operations and Research
Facilitate Outlook calendar for all essential system-wide nursing meetings and initiatives
Prepare executive level communication, prepare meeting agendas, prepare PowerPoint presentations, maintain minutes, and develop triggers for all essential follow-up items
Ensure that all AH nursing led meetings are scheduled in a timely manner
Ensure that upcoming schedules are balanced, organized, and conflicts are communicated and managed in a timely manner
Organize system nursing schedule – conferences, meetings, and presentations and distribution
Communicate and plan with team members all schedules and populate in advance a balanced annual calendar
Organize all travel arrangements: flights, hotels, conference registration, transportation, etc.
Maintain an organized general office, mail, and supply ordering – create filing mechanism
Prepare all documents for signature, return signed documents, scan and maintain all contracts and essential business agreements for file
Expedite expense reimbursement and check requests
Organize all publication renewals, registrations, memberships, etc. including keeping track of publication renewal dates
Prepare executive documents in excel, organizational charts, and workflow (Vizio) diagrams
Support nursing leadership with alignment strategies for education, onboarding, shadowing, student programs, and residency programs
Manage payroll and scheduling for corporate education cost centers

Nice To Haves

Commitment to support the AH Nursing Shared Governance model and its five (6) councils and work groups
Assists AH PEACE Program when in need (meetings, food, room and A/V orders, Staples orders)
Correspond with State – ONL
Correspond with Shared Governance Council Chairs and Chairs Elect
Correspond with NJ Schools of Nursing

Responsibilities

Track and maintain AH nursing leadership (Shared Governance), overall and council goals and status.
Facilitate Outlook calendar for all essential system-wide nursing meetings and initiatives.
Facilitate monthly minutes for four (4) Shared Governance Council meetings (Professional Development, Practice, Quality Improvement and Research & Innovation).
Compile Monthly Shared Governance Council Message Map input for distribution by Corporate Communications.
Compile Bimonthly Nursing Message Map input for distribution by Corporate Communication.
Compile and maintain monthly “Get to Know a Nurse Leader” documentation for distribution by Corporate Communications.
Create requisitions and payment follow through for AH Nursing Contracts.
Assist with RN and Partner PACT Pin orders and Distribution to sites.
Assist with distribution of Nurses Week Gifts for Non-RN Job Codes.
Schedule meetings, room reservations, food ordering, notifications, etc. for the Nursing leadership team.
Prepare executive level communication, prepare meeting agendas, prepare PowerPoint presentations, maintain minutes, and develop triggers for all essential follow-up items.
Ensures that all AH nursing led meetings are scheduled in a timely manner.
Ensure that upcoming schedules are balanced, organized, and conflicts are communicated and managed in a timely manner.
Assists AH PEACE Program when in need (meetings, food, room and A/V orders, Staples orders).
Correspond with State – ONL.
Organize system nursing schedule – conferences, meetings, and presentations and distribution.
Correspond with Shared Governance Council Chairs and Chairs Elect.
Correspond with NJ Schools of Nursing.
Communicate and plan with team members all schedules and populate in advance a balanced annual calendar.
Organize all travel arrangements: flights, hotels, conference registration, transportation, etc.
Maintain an organized general office, mail, and supply ordering – create filing mechanism.
Participate in all event organization, retreats, off-site programs, etc.
Prepare all documents for signature, return signed documents, scan and maintain all contracts and essential business agreements for file.
Expedite expense reimbursement and check requests.
Organize all publication renewals, registrations, memberships, etc. including keeping track of publication renewal dates.
Prepare executive documents in excel, organizational charts, and workflow (Vizio) diagrams.
Commitment to support the AH Nursing Shared Governance model and its five (6) councils and work groups.
Support nursing leadership with alignment strategies for education, onboarding, shadowing, student programs, and residency programs.
Manage payroll and scheduling for corporate education cost centers.
Other administrative duties and support to Nursing Leadership team as requested.
Additional responsibilities for ad hoc meetings.

Benefits

Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)
Life & AD&D Insurance.
Short-Term and Long-Term Disability (with options to supplement)
403(b) Retirement Plan: Employer match, additional non-elective contribution
PTO & Paid Sick Leave
Tuition Assistance, Advancement & Academic Advising
Parental, Adoption, Surrogacy Leave
Backup and On-Site Childcare
Well-Being Rewards
Employee Assistance Program (EAP)
Fertility Benefits, Healthy Pregnancy Program
Flexible Spending & Commuter Accounts
Pet, Home & Auto, Identity Theft and Legal Insurance