PROJECT COORDINATOR – ONBOARDING OPERATIONS

Parsons Corporation•USA KS (Virtual Office), KS

2d•$36 - $63•Onsite

About The Position

Parsons is seeking a talented Project Coordinator to join their team, focusing on onboarding and workforce-readiness activities for new employees joining the Parsons T5 Program. This role is particularly important for field personnel who will undertake mobile, travel-based assignments after onboarding. The Project Coordinator will act as a central point of contact, liaising with hiring teams, new employees, Program Management, Field Management, HR, security, and travel support to ensure a smooth and successful start for each new hire. The position requires regular in-person support in the Kansas City area, so candidates should reside within a reasonable driving distance.

Requirements

Bachelor’s degree in business, project management, human resources, communications, organizational management, or a related field, or equivalent relevant experience.
3+ years of related experience in project coordination, program support, workforce operations, onboarding, staffing, business operations, logistics coordination, or a similar role.
Strong organizational skills with the ability to manage multiple employees, activities, schedules, deadlines, and priorities simultaneously.
Excellent attention to detail and demonstrated ability to maintain accurate records and status information.
Strong written and verbal communication skills and the ability to communicate professionally with new employees, managers, executives, and functional organizations.
Proficiency with Microsoft Excel, including spreadsheets, formulas, filters, tables, charts, and data organization.
Proficiency with Microsoft Outlook, PowerPoint, Word, Teams, and other standard business applications.
Demonstrated ability to identify coordination problems, determine appropriate follow-up actions, and drive issues to resolution.
Ability to work independently, exercise sound judgment, and appropriately elevate significant risks or concerns.
Ability to handle employee, candidate, customer, and business information with professionalism, discretion, and confidentiality.
Ability to support in-person onboarding activities in the Kansas City area and reside within a reasonable driving distance of Kansas City.
Must be able to meet customer security requirements. A background check by federal authorities may be performed.

Nice To Haves

Experience coordinating employee onboarding, workforce mobilization, training events, travel, or geographically dispersed personnel.
Experience supporting high-volume hiring or rapid workforce growth.
Experience working with Talent Acquisition, Human Resources, security, suitability, travel, and operational management organizations.
Experience supporting FAA, aviation, transportation, defense, federal contracting, infrastructure, or another mission-critical program.
Experience developing and maintaining trackers, dashboards, reports, procedures, checklists, or other program-management tools.
Experience supporting project plans, schedules, milestones, action tracking, risk management, and management reporting.
Demonstrated ability to take ownership of special projects and operate effectively in a fast-paced, evolving program environment.

Responsibilities

Coordinate the transition of newly hired employees from the hiring process through onboarding, orientation, workforce readiness, and deployment to their initial field assignments.
Serve as a primary point of contact for new employees before their start, ensuring they understand onboarding schedules, travel expectations, required documentation, training, and other readiness requirements.
Coordinate onboarding cohorts and sessions in the Kansas City area, including schedules, participant rosters, meeting space, program presentations, materials, and other logistical requirements.
Work with internal teams to coordinate employee travel requirements, including flights, hotels, rental vehicles, and other arrangements necessary for onboarding and transition to field assignments.
Coordinate with Program Management and Field Management to ensure new employees receive appropriate program introductions, job expectations, policies, procedures, safety information, travel requirements, and field-work guidance.
Maintain accurate onboarding trackers, employee status reports, schedules, action-item logs, and workforce-readiness information.
Identify missing information, schedule conflicts, delayed actions, or other potential onboarding issues and work across organizations to resolve them before they affect employee start dates or field deployment.
Coordinate handoffs between Talent Acquisition, onboarding teams, field leadership, and project teams to ensure employees are properly assigned and prepared for their initial work locations.
Prepare recurring and ad hoc reports, dashboards, presentations, and status updates for Program Management and business leadership.
Support continuous improvement of onboarding processes, templates, communications, checklists, and coordination practices as hiring volume and program needs evolve.
Plan and coordinate multiple onboarding activities simultaneously while maintaining a professional and responsive experience for new employees.
Take ownership of assigned coordination challenges and special projects, engage the appropriate stakeholders, and drive actions through completion.
Provide broader project-coordination and program-office support for workforce initiatives and other emerging program priorities as assigned.