Project Coordinator

Baker Electric • Corona, CA

5h

About The Position

SUMMARY: The Project Coordinator supports project teams by assisting with documentation, scheduling, communication, and administrative tasks throughout the project lifecycle. This role ensures projects remain organized, deadlines are met, and all stakeholders have the necessary information to complete their work efficiently. The Project Coordinator serves as a liaison between project managers, field teams, clients, and vendors, helping to streamline operations and maintain project efficiency. ESSENTIAL DUTIES AND RESPONSIBILITIES: Assist Project Managers with scheduling, documentation, and coordination of project activities. Maintain project files, including contracts, change orders, RFIs, submittals, and purchase orders. Track project progress and assist with reporting on budgets, schedules, and deliverables. Communicate with subcontractors, vendors, and suppliers to ensure timely delivery of materials and services. Support the preparation of project estimates, proposals, and bid packages. Coordinate meetings, take minutes, and distribute action items to ensure project alignment. Ensure compliance with company policies, safety regulations, and client requirements. Assist in processing invoices, tracking expenses, and supporting budget management. Monitor project timelines and flag potential issues that could impact deadlines. Provide general administrative support to project teams as needed. EXPERIENCE, EDUCATION: Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred. 2+ years of experience in project coordination, preferably in construction or electrical contracting. Experience working with project management software and Microsoft Office Suite. Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Attention to detail and ability to manage project documentation efficiently. Ability to work both independently and as part of a team. Problem-solving skills and adaptability in a fast-paced environment.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or a related field preferred.
• 2+ years of experience in project coordination, preferably in construction or electrical contracting.
• Experience working with project management software and Microsoft Office Suite.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and ability to manage project documentation efficiently.
• Ability to work both independently and as part of a team.
• Problem-solving skills and adaptability in a fast-paced environment.

Responsibilities

• Assist Project Managers with scheduling, documentation, and coordination of project activities.
• Maintain project files, including contracts, change orders, RFIs, submittals, and purchase orders.
• Track project progress and assist with reporting on budgets, schedules, and deliverables.
• Communicate with subcontractors, vendors, and suppliers to ensure timely delivery of materials and services.
• Support the preparation of project estimates, proposals, and bid packages.
• Coordinate meetings, take minutes, and distribute action items to ensure project alignment.
• Ensure compliance with company policies, safety regulations, and client requirements.
• Assist in processing invoices, tracking expenses, and supporting budget management.
• Monitor project timelines and flag potential issues that could impact deadlines.
• Provide general administrative support to project teams as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees