Project Coordinator

Wasserman•Charlotte, NC

11d

About The Position

Wasserman operates at the epicenter of sports, music and entertainment, serving talent, brands and properties on a global scale. Wasserman Live specializes in delivering branding and signage, custom fabrication, live event production and experiential operations across sports, music and entertainment. Working with the world’s most iconic properties and brands, we elevate live events to make them unforgettable. Headquartered in Los Angeles, Wasserman's presence spans 28 countries and more than 70 cities, including New York, London, Abu Dhabi, Amsterdam, Hong Kong, Madrid, Mexico City, Toronto, Paris and Sydney. For more information, please visit www.teamwass.com . Job Overview: This position works closely with Sales, Solutions Group, Design, Manufacturing, and Logistics teams to design, plan, and execute projects and events. The incumbent is actively engaged in a wide variety of tasks and assignments including but not limited to site surveys, review and organization of design files, client communications, print/fabrication processes, vendor and sub-contractor coordination, and installation and dismantling of projects and events.

Requirements

High school diploma or GED, Bachelor’s Degree a plus
Ability to multi-task and work in fast paced environment.
Computer literacy, specifically with MS Office Suites.
An understanding of print substrates, printing equipment, install processes, and manufacturing is highly desired.
Ability to think through challenges and present solutions to problems both internally and externally.
Demonstrated strong work ethic, good judgement, and a high degree of integrity.
Ability to interface with clients and staff through all communication mediums and in person.
Builds rapport with clients and partners.
Excellent verbal, written and illustrative communication skills.
Ability to support and coordinate projects from start to finish.
Ability to work on multiple concurrent projects while maintaining high standards.
Must be flexible and willing to work as needed to meet established deadlines and client requirements, which at times may warrant evening, weekend, and holiday work hours.
Travel required, based on business needs.

Nice To Haves

Project management and/or live event experience a plus
Experience in design for production and project management a plus
Experience with CoreBridge, Smartsheets, Quest, project management software, and ERP systems a plus.
Proficient in MS Office software Suite.

Responsibilities

Communication and coordination between client and internal stake holders to align deliverables and assure standards and quality.
Direct client and internal communication and daily interactions via phone, email, and video conferencing.
Work with sales, graphic designers, mechanical designers, and production to deliver completed projects on a timely basis.
Review project solutions and information to assist with the successful execution of production and installation.
Assists with project management support related to project and event executions.
Manage survey data, templates, and file organization for projects and events.
Assist in coordinating efforts of vendors, partners, and onsite subcontractors.
Work with Project Management team to develop improved practices and procedures.
Learn and execute the Wasserman Live project workflow in alignment with internal standards and expectations.
Support print and fabrication production processes from preflight through final execution.
Utilize and maintain proficiency in required operating systems and design/preflight tools.