Project Coordinator

JLL•Portland, OR

7d•Onsite

About The Position

JLL empowers you to shape a brighter way . Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: We are seeking a collaborative and detail-oriented Project Coordinator to join our Facilities Management team. You'll be instrumental in supporting our project managers and operations team, ensuring the seamless execution of facilities and construction projects. This role contributes to JLL's business objectives by managing administrative tasks, coordinating workflows, facilitating communications, and maintaining critical project information that drives successful project delivery and client satisfaction.

Requirements

Expertise in Microsoft 365 (Excel, PowerPoint) and Adobe Pro.
Strong analytical, problem-solving, and mathematical abilities.
Excellent written and verbal communication and interpersonal skills.
Exceptional organizational skills and attention to detail.
Self-motivated with ability to work independently and collaboratively.
Thrives in fast paced environments with changing priorities and tight deadlines.

Nice To Haves

Proficiency with Corrigo or other CMMS software
Experience with SharePoint
Experience with SmartSheets
Prior experience in Construction Management, General Contracting, or Real Estate.
Prior experience with estimates, change orders, and financial billing processes.

Responsibilities

Develop and maintain project plans, schedules, and documentation while monitoring timelines and milestones to ensure on time delivery.
Coordinate and lead project and client meetings, including preparing agendas and serving as central communication point between internal teams, clients, and vendors.
Track project budgets and expenses, process invoices, troubleshoot payment issues, and assist with bond procurement and finance-related tasks.
Maintain accurate project records, regularly revise client progress reports, and prepare comprehensive status reports.
Track key performance indicators (KPIs) for project managers and work with management to maintain training manuals and workflows.
Contribute to PMO process document development, provide staff training, and proactively identify workflow efficiencies.
Coordinate site access, ensure adherence to safety plans, and occasionally monitor job sites for compliance.