Project Coordinator

Gulf Stream Construction CO INC•Charleston, SC

12d

About The Position

Established in 1963, Gulf Stream Construction Company is a turnkey site contractor based in Charleston, SC operating on projects across South Carolina and coastal Georgia. We build high-quality projects alongside the very best subcontractors while maintaining a cost-efficient, timely approach to our work. If you thrive in a fast-paced environment, enjoy a challenge, and want to join a growing, family-owned construction company, we want to meet you! Dedicated. Innovative. Relentless. Trusted. This is Gulf Stream. The Project Coordinator is responsible for supporting Project Managers with site work construction project requirements from start up to completion. Duties of a Project Coordinator include ensuring an accurate and timely buyout of each project, the processing of daily tasks using estimating and accounting software, and regular communication with project managers, field workers, and office staff. The Project Coordinator is also responsible for additional tasks associated with administrative needs of the office, such as answering phones, greeting guests, and organizing staff meetings.

Requirements

Ability to adapt, pivot, and multitask in a fast paced environment
Exceptional time management skills and ability to meet deadlines
Strong analytical and problem-solving skills
Excellent written and verbal communication skills
Detail oriented and highly organized
Ability to prioritize tasks and to delegate
Excellent interpersonal skills
High School diploma required; college degree preferred
One to three years related experience preferred
Working knowledge of office protocol is necessary, to include computer literacy

Responsibilities

Ensure accurate and timely setup and buyout of each project which includes, loading the project estimate into ViewPoint and B2W Ops.
Drafting, reviewing and submission of all subcontracts and purchase orders.
Process and track project start up requirements; inclusive of, but not limited to contract review and processing, ordering certificates of insurance, performance and payment bonds, PUPs, Notice of Commencement, and other required project start up forms.
Process daily tasks as required throughout the duration of the project; inclusive of, but not limited to review of project process transmittals, submittals, RFIs, change orders, payment applications and other project management related routine project documents.
Review B2W Ops project daily logs submitted by field staff.
Assist with organization of project pre-construction meetings.
Process and track project closeout; inclusive of but not limited to, final submittals, warranties, asbuilts, final payment applications, lien waivers and other project specific requirements.
Assist Project Manager with tracking project Accounts Receivables.
Organize and maintain project files throughout completion of the project by following company standardized record keeping procedures.
Operates and maintains the telecommunication system, including the house phone, console, computer workstation, fax machine, postage machine and other front desk devices.
Assist with organization of staff meetings.