Project Coordinator - Department(s) of Oncology and Educations

Wayne State University • Detroit, MI

1d • Onsite

About The Position

The Project Coordinator will work in close collaboration with faculty leadership, trainees, and administrative partners to ensure coordinated implementation of activities, tracking of project deliverables, and timely completion of reporting and program requirements. This position is structured across two aligned program areas (80% Oncology/Cancer Research Training and Education and 20% College of Education/Office of Special Education Programs grant support), with responsibilities spanning project coordination, event and participant logistics, documentation management, and support of funding-related and evaluation activities. Wayne State University is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Requirements

• Bachelor’s degree from an accredited college or university in education, leadership and administration, organizational psychology, or related area.
• Intermediate (3 to 4 years job-related experience).
• Experience with Office of Special Education Programs (OSEP) leadership preparation projects and grants.
• Experience working with more than one project at a time.
• Experience coordinating events, including travel.
• Experience with grant writing.
• Experience working with college students and people with disabilities and/or their families.
• Strong project coordination, organizational, and administrative skills.
• High attention to detail with the ability to track deliverables and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work collaboratively with individuals from diverse backgrounds.
• Proficiency with Microsoft Office and related software.
• Experience with databases and shared drives.
• Ability to work independently in a fast-paced environment and adapt to changing priorities.

Nice To Haves

• A master’s degree is strongly preferred in education, leadership and administration, organizational psychology, or related areas.
• Experience with OSEP leadership preparation projects and grants.
• Experience working with more than one project at a time.
• Experience coordinating events, including travel.
• Experience with grant writing.
• Experience working with college students.
• Experience working with people with disabilities or their families.

Responsibilities

• Coordinate day-to-day operations for Cancer Research Training and Education Coordination (CRTEC) and Office of Special Education Programs (OSEP) supported training and education programs, including timelines, deliverables, reporting requirements, and project deadlines.
• Manage participant and student logistics, including recruitment communications, onboarding, orientation, required paperwork, stipend coordination, conference registration, travel, and ongoing support.
• Maintain project documentation, shared files, databases, and tracking systems to support program implementation, evaluation, annual progress tracking, and federal reporting requirements, including U.S. Department of Education data collection systems.
• Support faculty and postdoctoral development and funding-related activities, including tracking and distributing funding opportunities and deadlines, maintaining grant-writing resources and templates, coordinating internal proposal reviews, and supporting internal pilot funding processes such as applications, review coordination, award tracking, and reporting.
• Schedule and organize meetings, educational sessions, doctoral seminars, advisory board meetings, and other program activities; prepare materials and support follow-up.
• Coordinate training and event logistics, including space, speakers, materials, attendance tracking, and continuity of coverage across programs in collaboration with CRTEC staff and partners.
• Provide general administrative and program support, including copying and scanning.
• Other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level