Project Coordinator

SAGE INTEGRATION HOLDING S LLC•McKinney, TX

3h•Onsite

About The Position

A project coordinator assists project managers by managing schedules, expense reporting on tickets, facilitating communication, and tracking project progress to ensure deadlines and budgets are met. Key responsibilities include organizing meetings, maintaining project documentation and reports, tracking budgets and risks, and serving as a liaison between team members and stakeholders.

Requirements

Strong organizational, time-management, trouble shooting and problem-solving skills.
Excellent interpersonal / communications skills
Ability to work in a fast-paced environment with the ability to prioritize tasks, manage deadlines, and have excellent follow-up skills.
Flexibility to work extended hours when needed.
Follows safe and secure practices to safeguard against injury, damage to property and confidential information.
Ability to manage multiple tasks, schedules, and priorities effectively.
Strong written and verbal skills to communicate clearly with team members and stakeholders.
Meticulous in tracking project details, deadlines, and documentation.
Proactive in identifying and helping to resolve issues or risks.
Experience with project management software and standard office applications.
3 to 5 years’ experience in a similar role - Security Industry preferred.

Nice To Haves

Knowledge of SOV, AIA Billing and MSAs a plus

Responsibilities

Manage project plans, schedules, collect sub-contractor packing slips and invoices. This includes preparing for meetings, taking detailed notes, and documenting action items.
Serve as a key point of contact between team members and the project manager. They communicate project updates, timeline changes, and important information to all relevant parties.
Monitor project progress against the timeline, identify and report on potential risks or issues, and ensure the project stays on track.
Create and maintain all project-related documents, status reports, and other necessary materials.
Help with assigning tasks, coordinating team members to ensure workflow, and ordering necessary supplies or materials. Back up to other departments on an as needed basis (ex. Organic service, Procurement, Project Managers, etc.)
Track project expenses – ensure ticket/job numbers are on all company credit card charges, monitor the budget and revisions, change orders, and assist with over under billing financial-related tasks. Assists in maintaining accurate and up-to-date revenue across projects ensuring timely and accurate financial updates.
Performs all other duties assigned.