Project Coordinator - Real Estate & Construction
About The Position
The project coordinator provides administrative and project coordination support to the Director of Real Estate and Special Projects (the Director). Assists with organizing project activities, maintains documentation, and tracks schedules and costs. Supports successful delivery of real estate and construction initiatives by facilitating communication with internal teams and external partners. The ideal candidate is highly organized, detail-oriented, and an exceptional communicator. This is an exciting opportunity for someone who is interested in experiencing the challenges and satisfaction of construction projects.
Requirements
- Strong administrative, organizational, problem solving and coordination skills.
- Excellent verbal and written communication and effective interpersonal skills.
- Excellent time management skills, detail oriented, quick learner, and adaptable.
- Ability to work in a fast-paced demanding environment.
- Ability to multi-task and manage multiple priorities and meet deadlines.
- Proficiency in Microsoft Office Suite, especially Excel, and project tracking or document management systems.
- 3-4 years of relevant work experience.
- Bachelor's degree in a related field
Responsibilities
- Provide administrative and coordination support to the Director on multiple real estate and construction projects.
- Prepare, organize, and maintain project documentation, contracts, permits, architectural drawings, purchase orders, and records for multiple construction projects.
- Facilitate communication between the Director, internal departments, and external partners.
- Track project schedule, reports, budgets, invoices, and expense reimbursements.
- Assist in the bidding process, create RFPs and prepare bid comparisons.
- Coordinate meetings and site visits and take meeting minutes.
- Assist with procurement documentation and purchase orders.
- Assist with project close-out documentation such as warranties, manuals and lien waivers.
- Maintain an archive of all project documents.
- Track payment applications, invoices, and change orders to maintain adherence to the budget. Coordinate with the accounting department to ensure timely payment of invoices.
- Track and maintain organized records for leases, rent rolls, renewals, contracts, insurance, and compliance documents.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
