Project Coordinator

rossibuilders.com • San Francisco, CA

22d • Onsite

About The Position

Rossi Builders is seeking a full-time, on-site Project Coordinator in the San Francisco Bay Area. The Project Coordinator provides critical support to Project Managers, Estimators, and Superintendents across all phases of construction projects. This role focuses on administrative coordination, document management, subcontractor and vendor communication, and project closeout. The Project Coordinator plays a vital role in keeping projects organized, compliant, and moving forward in alignment with the company’s mission of delivering high-quality construction solutions.

Requirements

• Entry level position for someone seeking to learn the processes involved in commercial construction projects; bachelor’s degree preferred.
• Valid driver’s license and the ability to report to the office daily

Nice To Haves

• Knowledge of public works project prequalification processes.
• Experience preparing and reviewing start-up and close-out documentation.
• Strong organizational skills with attention to detail.
• Demonstrated ability to collaborate with diverse project teams and subcontractors.

Responsibilities

• Reports directly to the Director of Project Coordination.
• Supports Executives, Project Managers, Estimators, and Superintendents by preparing and maintaining start-up packages, submittal binders, and project documentation.
• Prepares, tracks, and maintains Requests for Information (RFIs), submittal logs, insurance documentation, and bid invitations.
• Assists in contract preparation, change orders, and subcontractor tracking.
• Coordinates material requisitions, delivery of project documents, and expedites items as needed to meet project schedules.
• Sets up and maintains projects in Procore and Sage 300, ensuring data accuracy and timely updates.
• Prepares proposal booklets, start-up packages, punch lists, and closeout documents.
• Provides estimating support by soliciting subcontractor/vendor quotes and assisting with changing addendum pricing.
• Organizes project archives and ensures accurate recordkeeping.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level