Project Coordinator

Carrier • Downers Grove, IL

1d

About The Position

We are seeking a skilled and reliable Project Coordinator to join our team. The ideal candidate will have a strong background in project billing, excellent communication skills, and the ability to manage multiple tasks efficiently.

Requirements

• Highschool diploma or GED
• 2+ years of work experience in supporting operations or service teams
• Excellent communication, both written and oral.
• Able to build strong relationships across functions.
• Ability to work and adapt in a dynamic evolving work environment.

Nice To Haves

• Bachelor’s degree preferably in business, accounting or finance.
• Notary experience or willingness to obtain notary certification
• HVAC or construction industry experience.
• Knowledge and experience in Microsoft Office Suite (Word, Excel, etc.)
• Salesforce, Microsoft Dynamics (MSD), SAP and Ariba experience.

Responsibilities

• Create accurate AIA invoices or service billings monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third party systems.
• Work with customers and collections/cash applications department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.
• Work closely with internal staff to resolve any project related issues and concerns.
• Assist in subcontractor communication, to include subcontract lien waivers, resolution of open payables issues, certified payroll, etc.
• Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in Prevailing Wage/ Davis Bacon requirements.
• Assist in ad-hoc/non-standard SOV creation as needed.
• Work under moderate supervision to support operational, sales, and customer specific nuances for compliance and support.
• Office administrative duties, including mail assortment, local phone support, and ordering office supplies.

Benefits

• Health Care Benefits: Medical, Dental, Vision; Wellness incentives
• Retirement Benefits
• Time off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty leave; military leave; purchased vacation
• Disability: Short-term and long-term disability
• Life Insurance and Accidental Death and Dismemberment
• Tax-Advantaged Accounts: Health Savings Account; Health Care Spending Account; Dependent Care Spending Account
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED