Project Coordinator

GROPEN INC•Charlottesville, VA

1d•$52,000 - $70,000•Onsite

About The Position

The Project Coordinator supports the successful execution of projects from kickoff through closeout. This role works closely with Project Managers and cross-functional teams to keep projects organized, on schedule, and aligned with client expectations. The Coordinator supports larger, more complex projects while independently managing smaller, lower-complexity work. This role is ideal for someone who is organized, proactive, detail- oriented, and interested in growing into a Project Manager role over time.

Requirements

2+ years of experience in project coordination, operations, or related roles
Experience in construction, fabrication, manufacturing, or design environments preferred
Strong organizational and time management skills
Ability to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills
Proficiency with project tracking tools, spreadsheets, and documentation
Ability to read and interpret drawings or specifications is a plus

Nice To Haves

Ability to read and interpret drawings or specifications is a plus

Responsibilities

Support Project Managers in coordinating projects from contract award through closeout, while independently managing smaller projects.
Maintain project schedules, tracking milestones, deadlines, approvals, and deliverables.
Coordinate workflow across design, estimating, fabrication, and installation teams.
Track and maintain project documentation, including submittals, RFIs, change orders, and closeout materials.
Monitor job costs and scope changes, escalating risks or missing information early.
Communicate with clients, vendors, and internal teams to provide clear updates and maintain alignment on priorities and timelines.
Follow up on outstanding approvals and decisions to keep projects moving forward.
Work closely with Project Managers to support planning, execution, and problem-solving.
Build a strong understanding of company processes and project standards.
Contribute to team success through communication, accountability, and organization.