Project Coordinator | Hyperscale Data Center Construction
About The Position
LINX is seeking a Project Coordinator to manage the administrative and logistics aspects of a hyperscale data center construction job site. This role is crucial for keeping the project running smoothly by handling tasks such as payroll, expense processing, new-hire onboarding, and travel coordination. The Project Coordinator acts as a key link between the Operations Manager, Project Managers, and the field team, ensuring that procurement, compliance, safety coordination, and HR support are efficiently managed so the field crew can focus on their tasks. The position is based in the job-site trailer, not a corporate office.
Requirements
- Two-year degree or equivalent work experience
- Bilingual fluency in English and Spanish
- Proficiency in Microsoft Office Suite, with particular strength in Excel for project tracking and reporting
- Comfortable working in a construction jobsite/trailer setting
- Experience coordinating travel and supporting field logistics
- Ability to manage document control and distribute updated files to field teams
- Ability to analyze data, identify trends, and make sound recommendations
- Ability to assist with cost tracking and basic budget updates
- Excellent organizational, written, and verbal communication skills
- Ability to influence others without direct authority
- Ability to work effectively in a fast-paced environment and manage multiple priorities
Nice To Haves
- Basic working knowledge of construction project management
- Familiarity with AIA documentation and Schedule of Values support
- Experience maintaining project records, including submittals, RFIs, and logs
Responsibilities
- Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry in coordination with corporate payroll.
- Support project setup, execution, billing, and tracking; coordinate internal and external meetings; and manage the flow of project information across the team.
- Order office and job-site supplies, PPE, fuel, ice, and water; track and reorder consumable materials; receive, log, and transfer materials as needed.
- Assist with new hire onboarding, including I-9 collection, LINX and ADP enrollment setup, on-site orientations, GC screenings, and coordination with corporate HR; process leave requests and maintain time-off tracking.
- Apply for city and state licenses, process DCAT requests and renewals, and track expiration dates; coordinate OSHA training certifications and job site safety credentialing, and organize recurring safety meetings.
- Process flight, hotel, and lodging bookings and track travel arrangements; assist employees with travel-related needs and resolve issues as they arise.
- Track vehicle maintenance reminders and submit vehicle inspection reports.
Benefits
- 401(k) with 50% employer match on the first 5% contributed
- Medical, dental, and vision insurance with FSA and HSA options
- Short and long-term disability coverage
- 3 weeks PTO (vacation and sick combined)
- 8 paid holidays
- Structured advancement path from Project Coordinator into Lead Project Coordinator and Senior Project Coordinator
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
