Project Coordinator

CS Erickson•Georgetown, TX

About The Position

The Project Coordinator is responsible for providing dynamic administrative support across different areas of the business, assisting with project execution and ensuring smooth operational functions. This role encompasses a variety of responsibilities depending on the specific department being supported. As part of the project management or account management team, the Project Coordinator plays a key role in handling project-related tasks, ensuring timely completion, and maintaining accurate records. This position requires a proactive and highly organized individual who can efficiently manage multiple priorities and adapt to the varying needs of different departments.

Requirements

High School Diploma or equivalent required
At least 2 years of experience in an administrative or project coordination role, preferably within construction, electrical services, or related industries.
Organizational Skills: Ability to manage multiple priorities and stay organized in a fast-paced environment.
Communication: Excellent written and verbal communication skills, able to interact with internal teams, clients, and external partners professionally.
Attention to Detail: Ensures data accuracy and thoroughness in documentation, reporting, and project tasks.
Proactive Approach: Takes initiative to anticipate needs and solve problems before they arise.
Collaboration: Works well within teams, offering support and maintaining effective communication across departments.

Nice To Haves

Familiarity with project management software (e.g., Scoro, Foundation) and Microsoft Office Suite (Excel, Word, Outlook).
Strong financial and organizational skills, with the ability to track budgets, expenses, and timecards.
Associate’s or Bachelor’s degree in Business, Project Management, or a related field preferred.

Responsibilities

Manage job entries in project management systems such as Foundation, or Rippling.
Assist with purchase orders, contracts, change orders, and other critical project documentation.
Monitor cost entry and address discrepancies in invoicing to ensure proper financial management of projects. Ensure proper invoice track to clients in house to direct customers.
Conduct follow-ups on accounts receivable, ensuring timely collections of past-due invoices.
Support cross-team communications and coordination, including scheduling meetings and sending key updates.
Submit timecards, coordinate site access, and manage job-related certifications such as COIs and electrical permits.
Assist with the initiation of new projects, including organizing job numbers, tracking budgets, defining scope of work and maintaining timelines.
Prepare and maintain accurate and timely invoice process for each project.
Ensure accurate documentation for project close-out, tracking project milestones and completion dates.
Handle operational tasks like processing purchase orders, researching cost issues, tracking vendor purchase order progress, and allocating internal and external expenses to the correct jobs.
Collaborate with foremen and field staff to ensure project updates and requirements are communicated clearly and efficiently.
Audit project data regularly to ensure it is current and compliant with company policies and financial goals. Assist field teams with access to resources and adherence to CSE safety policies.
Act as a liaison between internal teams and clients, providing timely updates and responding to inquiries.
Prepare reports and data summaries for project reviews, highlighting key progress points and outstanding issues.
Work closely with the Project Manager and field staff to support daily operations and long-term project goals.