Project Coordinator

Corporate Openings • Holland, MI

11d • Onsite

About The Position

Tommy’s is looking for a Project Coordinator to support customer facing roles with a sense of urgency, reliability and equipment knowledge while executing at the highest level. As a Project Coordinator you will be assigned to work closely with a select group of Project Managers partnering with Franchisees to build and open new Tommy’s Express locations from the ground up across the country. This role requires you to follow standard operating procedures while also allowing the individual to put their own creative spin on processes as they see fit. This role requires a high level of execution, attention to detail, being proactive, and collaboration between departments.

Requirements

• Advanced degree or equivalent formal training/certifications and experience required
• Technical savvy and proficient in Microsoft Office; experience within database systems a plus
• Excellent written and oral communication skills
• Process-oriented and strong collaborator with ability to communicate and manage well at all levels of the organization and across various departments
• Strong organizational and time management skills; ability to multitask and prioritize workload 
• Highly adaptable with strong problem-solving and critical thinking skills; ability to exercise good judgment and make sound data-backed decisions
• High level of integrity and dependability with a strong sense of urgency and results-orientation
• Views customer care as high priority; exhibits a positive can-do attitude
• Displays a strong initiative and drive to identify gaps and fill them
• Work and commute in all weather conditions
• Able to effectively communicate, listen, detect, converse with, discern, convey, express oneself and exchange information
• Able to walk, bend, twist, turn, stoop, climb steps, reach with hands, use hands to fingers
• Work in a fast-paced environment where they will often be multitasking
• Move about inside the office to access standard office equipment
• Constantly operate a computer and other office productivity machinery such as keyboard, copy machine and printer
• Remain in a stationary position 50%+ of the time, alternating between sitting and standing
• Ability to move and lift up to 30 pounds

Responsibilities

• Independently manage and oversee assigned administrative components of projects, supporting Project Managers from drawings through startup
• Analyze, evaluate, and compare building and equipment proposals for Franchise and Private Brand customers throughout the construction project development phase 
• Exercise discretion and independent judgment in reviewing sales orders, financial proformas, and change orders to ensure accuracy, compliance, and alignment with contractual and operational standards
• Serve as a primary point of contact for administrative coordination on assigned projects
• Work with Project Managers on change orders and communicate to all parties involved  
• Develop, maintain, and continuously improve equipment documentation, knowledge bases, and internal resources to support consistent execution and decision-making
• Partner with accounting and finance to oversee order collections, track financial impacts to contracts, and resolve discrepancies, escalating issues as needed with recommended courses of action
• Collaborate cross-functionally with purchasing, engineering, project development, fulfillment, and leadership to align priorities and resolve issues
• Other duties as assigned; duties and responsibilities may change at any time with or without notice. 

Benefits

• Base pay and eligibility for annual profit-sharing bonus
• Full insurance package including Health, Dental, Vision, Life, Disability, Employee Assistance
• Dependent Care FSA with on-site Daycare options
• 401k match and complimentary financial planning services
• Paid time off and paid holidays
• Opportunity for continued education and tuition assistance
• Valuable learning and development program
• Significant ability to grow internally for motivated and strong performing team members
• Fun, energetic, family-oriented work culture with an emphasis on team member morale
• Growing nationwide brand / presence

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees