Project Coordinator

Legence • Media, PA

12d • Onsite

About The Position

ICS is a solutions-based consulting firm, specializing in planning and project-related solutions. At ICS, we care about people. We care about the success and wellbeing of our employees, clients, and communities. This translates into an unparalleled work environment and a superior client experience that thrives on integrity, quality, collaboration, and smart innovation. Through our culture shaped by our values, our mission of positively impacting people through innovative facility solutions will be possible.
Sometimes, it’s not about where you’re going on life’s journey, but about who you’re going there with. Our mission is to enrich the lives of our employees and exceed the expectations of our clients. We’re a company with heart.
Job Summary:
The Project Coordinator is responsible for assisting the Project Managers on day-to-day operations. This position will be responsible for organizing and controlling project activities. The Project Coordinator will be a source of communication for all individuals related to a project.

Requirements

• Degree in Business Management.
• 2+ years’ experience in administrative or clerical work.
• 1+ years’ experience in the construction industry.
• Proficiency in the use of Microsoft Office products.
• Proven ability to maintain excellent integrity and ethical standards within role.

Responsibilities

• Manage bidding of projects:
• Create bid packages.
• Maintain bid lists.
• Issue addenda’s.
• Provide plan holders list to contractors.
• Create bid box for project managers (bid tabulation spreadsheet, signage, date stamp, etc.).
• Post bids and oversee bidding materials.
• Issue recommendation letters to project owners.
• Create submittal template spreadsheet for Procore.
• Facilitate project closeout:
• Issue award letters to contractors.
• Create AIA documents and submit to contractors.
• Contact needed parties for signatures and track progress.
• Obtain operation and maintenance manuals, along with as-built drawings.
• Create letters for the project owners and send all needed materials.
• Assist with any needed building permits.
• Create and maintain documentation (contracts, change orders, AIA documents, project books, certificates of insurance, etc.).
• Manage Procore database:
• Bid packages.
• Pay applications.
• Plans and specifications.
• AIA documents.
• Punchlists.
• RFI’s.
• Update contract amounts.
• Other duties and responsibilities as assigned.

Benefits

• Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
• Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
• Financial Benefits: 401(k) retirement savings plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level