Project Coordinator

American Association of Nurse Practitioners, Inc. • Austin, TX

2d • Hybrid

About The Position

The Project Coordinator (PC) supports the planning, coordination, documentation, and day-to-day execution of project activities of the American Association of Nurse Practitioners® (AANP) Accreditation, Conference, and Education (ACE) Department. The PC will ensure successful project execution and delivery, while contributing to continued process improvement.

Requirements

• Bachelor’s degree in business, finance, education, computer science, or other comparable fields.
• Equivalent experience in related fields can be substituted for education on a year-for-year basis above the minimum experience requirement.
• Two (2) or more years of experience supporting project management, project coordination, program operations, or a related role, including responsibility for maintaining project plans, coordinating stakeholder communication, and supporting project workflows
• Highly proficient in using Excel or other spreadsheet software to support tracking, reporting, data organization, and analysis.
• Proficient in Microsoft 365 (Word, Excel, Visio, Outlook, SharePoint, Teams, PowerPoint).
• Competent ability with Adobe Acrobat and Adobe Sign software.
• Competent ability using a web-based project management system such as Smartsheet, Monday, Asana, Teamwork, or others.
• Excellent technical, analytical, and problem-solving skills with the ability to evaluate situations, identify problems, and propose practical solutions.
• Exceptionally responsive.
• Excellent communication skills in all areas, with the ability to perform all communications in a courteous and professional manner.
• Outstanding time management and organizational skills with the ability to manage multiple priorities and meet deadlines.
• Organized self-starter with the ability to work independently, multitask, and handle time‑sensitive material in a fast-paced work environment.
• Strong attention to detail with ability to perform tasks with high level of accuracy and follow-through.
• Strong interpersonal skills and a demonstrated team player.
• Strong adaptability and flexibility skills.
• Ability to work independently with limited supervision.
• Ability to travel to AANP Conferences at locations within the U.S. when required (3-5% per year).

Responsibilities

• Supports established department procedures, workflows, and process improvement initiatives for ACE department project work.
• Works collaboratively with the ACE project team to support the successful execution of internally developed education project initiatives and related projects
• Provides regular updates to assigned project plans using project management systems and supports periodic review of workflows and tools for continuous improvement.
• Assists with the planning, coordination, tracking, and follow-up of project activities to help ensure work is completed on time and aligned with project goals, timelines, and resource parameters.
• Collaborates with project team members to ensure effective communication and coordination throughout the project lifecycle.
• Coordinates and supports project-related resource needs as well as related materials for internal and external resources.
• Collaborates with stakeholders to ensure the accuracy, completeness, and timely maintenance of project documentation.
• Monitors project progress, identifies potential risks or issues, and assists in implementing appropriate solutions.
• Collaborates with other team members and cross-departmental stakeholders to facilitate efficient workflows, clear communications, and successful project execution as needed.
• Coordinates contributor onboarding for assigned projects and supports contributor payment workflows in collaboration with the Grant Accounting Specialist and other internal stakeholders.
• Maintains working knowledge of project coordination practices, systems, and tools relevant to ACE department initiatives

Benefits

• AANP offers attractive compensation; health, dental, vision, life and other supplemental insurance options; a retirement plan [401(k) and Roth] with up to 6% employer match and immediate vesting; and generous paid time-off including vacation and 14 annual holidays.
• In addition to our beautiful in-office work environments, in most cases we can accommodate a hybrid or remote work option as well.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees