Project Coordinator

INTERNATIONAL CODE COUNCIL INC • Country Club Hills, IL

12d

About The Position

A Project Coordinator reports to a designated Manager, works closely with professional and technical staff in a support role of building codes and standards development processes. This role involves closely collaborating with internal technical staff, developers, stakeholders, and end-users to drive the product vision, define requirements, prioritize the backlog, and oversee the development lifecycle to ensure successful, user-friendly implementations. The individual will perform a variety of skilled administrative, technical support, and clerical duties necessary for the efficient organization, productive output, quality and services of the function to which assigned. The individual will have occasional contact with external parties such as members, customers, and building industry representatives.

Requirements

• Combination of education and experience equivalent to graduation from high school
• Advanced word processing and spreadsheet/database software
• 5 years of progressively responsible secretarial and office administration experience in a professional business environment preferably involving engineering or architecture
• Strong customer service skills, ability to word process at a minimum speed of 65-70 wpm
• Ability to maintain organized files and records
• Depending on functional needs, some positions may require dictation or transcription skills
• Ability to sit for extended periods while working at a computer or desk
• Occasional standing, walking, and reaching to access files or office supplies
• Manual dexterity for typing, filing, and handling office equipment
• Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents)
• Visual acuity to read printed and digital materials
• Auditory ability to communicate effectively in person and over the phone
• May need to climb stairs in multi-level office building
• Must be able to work in standard office environment with artificial lighting and climate control

Responsibilities

• Compiling administrative, research and technical data
• Providing skilled word processing and spreadsheet services in the production of correspondence, business reports, technical documents, manuals, publications, and other print materials
• Accessing, entering, and updating information in electronic database
• Assisting members and clients with their customer service needs
• Setting up, preparing and sending notices of, and maintaining schedules and records or meetings and conferences
• Assisting managerial, professional and technical staff on projects
• Respond to requests and directing calls to appropriate parties
• Preparing, organizing, maintaining, retrieving and copying files and records
• Proven experience with software technologies such as Office 365 SharePoint
• Ability to work with cross-functional teams on software technologies and drive product improvements based on customer feedback
• Assist manager with code development cycle reports
• Compiling and posting of key reports and agendas for codes and standards development
• Support technical staff and external customers in using software technologies relevant to building code development process
• Assist technical staff with updating websites with building codes and standards updates
• Performs other related duties as assigned

Benefits

• paid vacation and sick time
• health/dental/vision insurance
• 401k with generous company match immediately vested
• company paid basic life insurance
• short-term and long-term disability coverage
• Additional voluntary benefit offerings are available such as critical illness insurance, flexible spending accounts, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees