Project Coordinator, UVACH

UVA Health•Manassas, VA

1d•Onsite

About The Position

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience. As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day. This role provides administrative and project support to Executive / Senior Leaders as assigned. It manages some or all aspects of assigned project activities and provides a single point of contact for those projects. The Project Coordinator is responsible for project support which may include collection, management and distribution of project related information. They initiate follow-up on project activities to ensure progress to identified deadlines and collaborate with project leads/team members to ensure they are updated of any potential issues and / or risks in a timely manner. The role involves obtaining, consolidating and maintaining project materials, coordinating meetings to keep project activities on schedule, and coordinating tasks assigned to meet project needs. The coordinator will utilize financial management tools to assist leaders in tracking and managing invoices and expenses, process documents, prepare reports, troubleshoot issues, reconcile and collaborate with leaders and finance for proper expense submission. Data entry into various applications and coordination to produce reports as requested are also part of the role. This position will manage project activities that may span across the organization and/or one specific entity or department, providing administrative and project support to VPs and/or leaders, including calendar and time management support to align with organizational and project-based priorities, and collaborating across all support areas for deliverable tracking and execution.

Requirements

4 year Bachelor’s Degree
Minimum of 3 years of demonstrable project experience
Minimum of 5 years of senior administrative experience
Some knowledge or exposure of project management practices
Good communication skills (written verbal) both internally to the project team and to executives
Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change
Demonstrates effective interpersonal communications skills
Engages in active listening, asking questions when appropriate
Delivers engaging, informative, well-organized presentations when requested
Effectively uses various technology communication methods to keep stakeholders informed of progress of projects and/or issues
Maintains good working relationships and rapport with project stakeholders, as well as internal and external clients and or vendors
Enhances professional competency through continuing education and researching of material internally or externally
Demonstrates strong organizational and time management skills with attention to detail
Uses critical thinking to assist in decision making, issue resolution and escalation as needed
Updates professional skills by taking educational classes as needed

Responsibilities

Provides administrative and project support to Executive / Senior Leaders as assigned
Manages some or all aspects of assigned project activities
Provides a single point of contact for assigned projects
Responsible for project support which may include collection, management and distribution of project related information
Initiates follow-up on project activities to ensure progress to identified deadlines
Responsible for collaborating with project leads/team members to ensure they are updated of any potential issues and / or risks and provided with that information in a timely manner
Obtains, consolidates and maintains project materials, as needed
Coordinates meetings to keep project activities on schedule
Coordinates tasks assigned to meet project needs
Utilizes financial management tools to assist leaders in tracking and managing invoices and expenses
Processes documents, prepares reports, troubleshoots issues, reconciles and collaborates with leaders and finance to ensure proper submission of assigned expense management tasks
Performs data entry into various applications and then coordinates to produce reports as requested
Manages project activities that may span across the organization and/or one specific entity or department
Provides calendar and time management support to align with organizational and project-based priorities
Collaborates across all support areas for deliverable tracking and execution
May be asked to perform additional duties as assigned