Project Coordinator, UVACH

UVA Community Health•Manassas, VA

21h•Onsite

About The Position

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience. As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day. This role provides administrative and project support to Executive / Senior Leaders as assigned. It manages some or all aspects of assigned project activities and provides a single point of contact for those projects. Responsibilities include project support such as collection, management, and distribution of project-related information, initiating follow-up on activities to ensure progress to identified deadlines, and collaborating with project leads/team members to update them on potential issues and risks. The coordinator obtains, consolidates, and maintains project materials, coordinates meetings to keep activities on schedule, and coordinates tasks to meet project needs. The role also involves utilizing financial management tools to assist leaders in tracking and managing invoices and expenses, processing documents, preparing reports, troubleshooting issues, reconciling, and collaborating with leaders and finance for proper expense submission. Data entry into various applications and coordination to produce reports as requested are also part of the role. This position will manage project activities that may span across the organization and/or one specific entity or department, and provide calendar and time management support to VPs and/or leaders to align with organizational and project-based priorities, collaborating across all support areas for deliverable tracking and execution.

Requirements

4 year Bachelor’s Degree required.
Minimum of 3 years of demonstrable project experience required.
Minimum of 5 years of senior administrative experience required.
Some knowledge or exposure of project management practices.
Good communication skills (written verbal) both internally to the project team and to executives.
Good relationship management skills that include good listening and consultative abilities, as well as the ability to establish credible relationships with business partners to drive change.

Responsibilities

Provide administrative and project support to Executive / Senior Leaders as assigned.
Manage some or all aspects of assigned project activities.
Provide a single point of contact for assigned projects.
Collect, manage, and distribute project related information.
Initiate follow-up on project activities to ensure progress to identified deadlines.
Collaborate with project leads/team members to ensure they are updated of any potential issues and / or risks and provided with that information in a timely manner.
Obtain, consolidate, and maintain project materials, as needed.
Coordinate meetings to keep project activities on schedule.
Coordinate tasks assigned to meet project needs.
Utilize financial management tools to assist leaders in tracking and managing invoices and expenses.
Process documents, prepare reports, troubleshoot issues, reconcile and collaborate with leaders and finance to ensure proper submission of assigned expense management tasks.
Perform data entry into various applications and then coordinate to produce reports as requested.
Manage project activities that may span across the organization and/or one specific entity or department.
Provide calendar and time management support to VPs and/or leaders as assigned, to align with organizational and project-based priorities.
Collaborate across all support areas for deliverable tracking and execution.
Perform additional duties as assigned.