Project Coordinator

PTS Advance • Anderson, SC

15d • $25 - $35

About The Position

Are you highly organized, detail-oriented, and passionate about keeping projects running smoothly? We're seeking a Project Coordinator to join our team and provide critical support in managing project financials and operations. In this role, you'll work closely with project managers and internal stakeholders to ensure budgets, invoicing, subcontractor payments, and financial processes are accurate, timely, and compliant.

Requirements

• Strong understanding of accounting principles (GAAP) and project financial management.
• Ability to interpret contract terms and assess financial implications for risk and profitability.
• Proficiency with financial systems and MS Office (Excel, Word); experience with Smartsheet is a plus.
• Highly organized, detail-oriented, and able to manage multiple priorities simultaneously.
• Independent, adaptable, and capable of making decisions in a fast-paced environment.
• Excellent communication and teamwork skills, with the ability to coordinate across multiple teams.
• Minimum of 3 years' experience in project coordination, financial operations, or related roles.

Nice To Haves

• Bachelor's degree in Accounting, Finance, or a related field preferred, or equivalent combination of education and experience.
• Experience with Smartsheet is a plus.

Responsibilities

• Develop and maintain project financial workflows, tools, and governance to support accurate budgeting, cost tracking, invoicing, and revenue recognition.
• Coordinate with internal teams (Finance, Procurement, Credit) to ensure all project requirements are met.
• Review project contracts to establish billing schedules, payment terms, reimbursable expenses, and approved labor rates.
• Manage accounts payable for vendors and subcontractors, ensuring invoices, contracts, insurance, and lien waivers are complete before processing payments.
• Support project closeout by confirming final payments, financial documentation, and contract compliance.
• Track project assets, rentals, and insurance documentation to maintain proper records.
• Assist with internal and external audits, providing accurate and timely financial data.
• Collaborate with project managers to monitor budgets, resources, and timelines to keep projects on track.
• Maintain organized project documentation, including invoices, contracts, and supporting files.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level