Project Coordinator

Tremco CPG Inc.•Houston, TX

12d•$55,000 - $65,000•Onsite

About The Position

The Project Coordinator supports the sales organization by planning, coordinating, and managing large revenue-generating projects from initiation through completion. This role ensures accurate, timely, and organized project information by maintaining timelines, collecting and analyzing data, updating Salesforce, producing clear reports, and facilitating communication among key stakeholders. Through strong coordination and attention to detail, the Project Coordinator helps drive informed decision-making and contributes to successful project outcomes. This position works on site at: 1824 Spirit of Texas Way, Suite 200, Conroe, Texas 77301

Requirements

Associate’s degree or equivalent from a two-year college or technical school
Prior experience as an office administrator using a CRM as an end user with full working knowledge of the program.
Salesforce highly preferred.
Must have prior experience and a high level of Microsoft Office including Excel and Power Point.
Notary or ability to achieve upon hire.
Excellent organizational and time-management skills, with the ability to handle multiple projects simultaneously.
Strong attention to detail.
Demonstrates initiative and desire to engage in varied activities in support of the business.
Ability to work collaboratively in a team environment and communicate effectively with multiple and various stakeholders.
Flexibility to adapt to changing project needs, schedules, and priorities.
Demonstrates initiative, strives for accuracy, takes accountability, and operates with a customer service focus.
Incumbent must be able to stand, walk, sit, use hands, reach, talk, and hear.

Responsibilities

Manage and coordinate large-scale sales projects and new development initiatives, ensuring progress against timelines and deliverables.
Compile and organize data from multiple sources; update Salesforce records; run reports; and prepare presentations to keep stakeholders informed of project status and key milestones.
Monitor and guide project execution, providing timely status updates and visibility to management and stakeholders. Support recurring data collection, reporting, review activities, and project documentation.
Create and manage workflows for follow-up activities, track next steps assigned by the sales team, and identify opportunities within vertical markets to support sales growth.
Collaborate closely with sales teams, customer service, and additional internal partners to gather and validate essential project information.
Maintain comprehensive project administration, including documents, submittals, supplier costs, budgets, pricing, and related records.
Demonstrate a continuous-improvement mindset by identifying opportunities to streamline processes, increase efficiency, and enhance project visibility.
Communicate regularly with sales representatives, contractors, and internal departments; coordinate cross-functional activities as needed, including with Purchasing, Customer Service, and Warranty Administration.
Leverage Salesforce and other digital tools to accurately capture, track, and report project details and performance metrics.
Organize, schedule, and facilitate regular project meetings to drive progress and identify or resolve barriers.
Make outbound calls to prospects or customers as needed to collect information, schedule appointments, or support project advancement.
Perform general office duties such as ordering supplies, purchasing, maintaining records management systems, shipping administration, reporting and tracking as required.
Answer and direct phone calls, greet onsite visitors, and open, sort and distribute incoming correspondence.
Provide general administrative, project, and sales support.