Project Coordinator (Entry Level)

Goldbelt, Inc.•Orlando, FL

15h•Onsite

About The Position

This position is contingent upon the successful award of a contract currently under bid. Nisga’a MOSTT offers Military Operations support and Specialized Tactical Tactical Training (MOSTT) services including aviation and military training, cybersecurity, intelligence gathering and analysis, simulation and exercise support, aviation flight logistics support, and unmanned aerial vehicle support. The Project Coordinator (Entry Level) will support office management and clerical services for MST PMO, encompassing tasks such as preparing, receiving, coordinating, staffing, and distributing correspondence, rosters, materials, and briefings. The role also involves receiving visitors and phone calls, administering hardcopy files and electronic records, coordinating travel arrangements, preparing and submitting travel orders and vouchers via the Defense Travel System (DTS), scheduling appointments and maintaining calendars, tracking actions, planning and executing office moves, performing general office management duties, and administering timecards for all civilians.

Requirements

Strong organizational and time management skills
Basic proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Strong written and verbal communication skills
High school diploma or equivalent
0–2 years of administrative, office support, or coordination experience
Require Secret Clearance

Nice To Haves

Associate’s or Bachelor’s degree preferred.

Responsibilities

The Contractor shall coordinate and submit visit requests and specific clearance requests for visitors to MST PMO and all MST PMO’s locations and facilities.
Support MST PMO personnel in obtaining official U.S. passports, Visas, and other documentation as needed for Outside United States travel.
The Contractor shall assist with mail handling services to include arrangement and tracking of courier shipments, sorting and distribution of internal mail and other items of distribution.
The Contractor shall resolve daily issues relating to the creation of DTS travel authorizations (orders), vouchers and local travel vouchers.
The Contractor shall support preparation and processing of routine awards, such as on the-Spot and Special Act, as well as developing and maintaining an awards action log.
The Contractor shall support the preparation of numerous briefings and presentations for MST PMO. This involves reviewing submissions, critiquing, many versions, detecting errors, and corrections as needed.
The Contractor shall support the preparation of the MST PMO quarterly Town Hall Presentation, and other conferences as needed.
The Contractor shall track facility work requests and provide support to customers such as assistance with initiation of work requests and determination of work request status.
Respond to reports of issues and other problems involving cubicle occupancy with property managers to determine the status and ensure problem resolution.
The Contractor shall perform all aspects of Hurricane Readiness and Preparation to include representation of MST PMO at coordination meetings, distribution of guidance, coordination and preparation of phone notification rosters and distribution of plastic coverings for computers.
The Contractor shall track supply requirements on a monthly basis.
The Contractor shall perform supply support services to include monitoring on hand supplies, consolidating MST PMO supply orders, researching vendors and cost, verifying receipt of supplies against orders and distribution of supplies on a monthly basis.
The Contractor shall monitor toner requirements and toner purchases for MST PMO wide desk-side printers on a quarterly basis.
The Contractor shall contact the Help Desk to resolve printer issues for MST PMO.
The Contractor shall assist with the in-processing of new personnel. This includes but is not limited to processing CRS requests, coordinating sponsorship, coordinating security requirements, and scheduling initial IT support.
The Contractor shall track mandatory training requirements for all employees and ensure timely notification of all training update/renewal requirements.