Project Coordinator

Summit 7 Systems

13d•$60,000 - $75,000•Onsite

About The Position

The Project Coordinator manages key administrative tasks along with client projects. Administrative responsibilities include client communication, pre-execution project documentation, and project-based milestone tracking. Project management responsibilities include the coordination and completion of projects on time within budget and scope. Project Coordinator will be responsible for performing duties under minimal supervision and will be required to provide reports to Director of Program Management and VP of Professional Services. Project Coordinators have the opportunity to be promoted to a Project Manager based on successful completion of the PMP designation and satisfactory work performance.

Requirements

Ability to assess priorities and operate in a flexible manner in order to meet the dynamic needs of the team
Strong analytic and communication (oral and written) skills necessary to interact with all levels of management
Attention to and precision with detail, comfort with financial data
Ability to work independently and process quickly while prioritizing work activities based on management's needs
Demonstrated experience in using computer-based tools including Trello, Visio, Project Professional, SharePoint, Office 2013 Suite, Web Conferencing software
U. S. citizenship and the ability to successfully pass an in-depth background check screening

Nice To Haves

Intentions of acquiring a PMP
Individual with energetic, can-do approach to work, seeks out additional work and recommends ways to improve upon current activities
Background in an IT or Consulting organization
Prioritize client communication and respond quickly
Basic understanding of information technology design and development

Responsibilities

Coordinates project/program schedules for the Professional Services team and understands the impacts to each project based on resource availability
Oversee all aspects of projects. Set deadlines, assign responsibilities while monitoring and summarizing progress of project.
Provides regular updates to the Director of Program Management, VP of Professional Services and to the Managing Consultants on key tasks and issues
Attends and documents weekly project management meetings and ensures all documents and presentations are ready for review in a timely manner
Understands the various organizations involved in the project and their interests
Develops and maintains effective relationships with project team members, senior leadership, and stakeholders
Independently tracks and completes tasks and follows up on open items
Responds proactively to requests for information from within the organization, clients, and other key stakeholders
Documents and maintains records of current project plans, schedules, travel, and other administrative functions
Prepares and designs presentation-ready project reports using graphics and desktop publishing software; integrates word processing and spreadsheet files into reports. Prepares slides, overheads, and handouts for presentations or reports
Coordinates conference calls and meetings; records meeting minutes as needed or follows up on and reviews meeting minutes recorded by another team member.
Other duties as assigned