Project Coordinator

Raycap Inc•Kearny, NJ

11d•Onsite

About The Position

We are seeking a highly organized and proactive Project Coordinator who is customer facing, to lead customer-driven projects from initiation through delivery. This role is full-time and on-site at our Kearny, NJ facility. The role requires strong coordination across engineering, production, and customer service teams to ensure timely and accurate execution of project deliverables. The ideal candidate will have experience with SAP, Basecamp, Excel, and a solid understanding of construction drawings and manufacturing processes.

Requirements

Bachelors degree in related fields, Engineering is considered a plus
Proven experience in project management within a manufacturing or engineering environment
Proficiency in SAP, Basecamp, and Excel
Strong understanding of construction drawings and general construction practices
Excellent communication and organizational skills
Ability to manage multiple projects and priorities simultaneously
Experience collaborating across cross-functional teams/departments
Requires 10-20% travel throughout the month
Ability to work full time in the office (this is not a remote position)

Responsibilities

Serve as the point of contact for customers to gather all necessary information for project execution
Works directly with customer to ensure all pertinent information is received for project deliverables
Expected to manage and update project timelines and milestones using SAP ERP platform
Create and distribute project work statements for new customer orders to the engineering team
Lead and direct projects using Basecamp project management software
Responsible for issuing shop work orders and managing shipping documentation
Participate in engineering review meetings to communicate project priorities and expected completion dates for design drawings
Organize and lead customer conference calls to ensure alignment and transparency
Utilize Smartsheet to coordinate and prioritize engineering and design tasks
Expected to have a strong understanding of construction drawings with experience with general construction processes and procedures
Review weekly production schedules across multiple facilities to assess capacity and prioritize tasks for on-time material delivery
Manage open purchase orders and change orders with internal teams and customers
Identify opportunities for additional revenue and update sales opportunities to leadership
Monitor production capacity constraints and escalate issues to relevant team members
Collaborate with production, quality, and manufacturing engineering to improve scheduling and planning processes
Participate in weekly production meetings across facilities to ensure customer expectations are met
Generate and distribute daily and monthly sales reports to leadership to support quarterly sales goals
Identify opportunities for additional revenue and update sales opportunities to leadership
Occasional travel as needed to job sites and/or customer locations.