Project Coordinator

Arizona State University•Tempe, AZ

About The Position

Decision Theater is seeking a full-time Project Coordinator. In this position, you will work closely and collaboratively with stakeholders to plan, direct, organize and execute against project requirements. Tasks will include assisting with the development of project charters and contracts, meeting management, meeting documentation, team communications, client relations, and budget/timeline monitoring. You will work with project leads to identify and acquire necessary resources and coordinate efforts by all parties to ensure timely delivery of project outcomes in accordance with sponsoring source's expectations. You will also work to develop and maintain sustainable office/staff systems and processes to create efficiencies, streamline work, and promote organization across all department teams. Tasks related to overall department operations and administration will also be assigned.

Requirements

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

Understand basic project management principles, methods and techniques as applied to a specific project.
Ability to notice, interpret and anticipate concerns and potential team and/or client conflict; escalate as appropriate.
Have knowledge of available project management applications such as Asana.
Problem solving skills beginning with identification, moving to development of potential solutions, and follow through to resolution.
Critical thinking skills where all points of view are considered and addressed while moving through projects and programs.
Outstanding verbal and written communication skills demonstrating organized thought, discernment of necessary details, and clear communication of expected action/response.
Consistently high level of organization, attention to detail, and follow through.

Responsibilities

Coordinate project activities; assist in execution.
Plan, develop, implement, and manage a project team through defining tasks and requirements to assigning and guiding work.
Work closely and collaboratively with key stakeholders to define project scope, strategy, budget, timeline, and outcomes; identify critical resource expertise and target appropriate internal and/or external sources to ensure optimal outcome(s).
Assist with development of project contracts and budgets.
Establish and continually monitor/manage project expectations with team; assign tasks as required and identify issues for resolution to ensure optimal team effectiveness.
Schedule meetings, prepare and maintain all project status reports, meeting notes, action items, schedules; track milestones/deliverables, critical paths and dependencies; reset expectations as needed in consideration of project progress/outcomes.
Respond to all inquiries regarding project status; serve as client liaison, prepare and respond to all regulatory reporting/filings to ensure compliance.
Work with all project team members both internal and contracted to ensure optimal outcomes; build, develop, and maintain relationships vital to project success.
Prepare all post-project reports to ensure timely dissemination of information to all interested parties and manage the organization of all project documentation.
Assist in the development and maintenance of sustainable office/staff systems and processes to create efficiencies, streamline work, and promote organization across all department teams.
Assist with organization and management of Decision Theater’s internal file management systems.
Coordinate and manage tasks related to overall department operations and administration.