Project Coordinator - Kelso Southwest

Kelso Industries • Phoenix, AZ

12h • Onsite

About The Position

Kelso Southwest is building a premier mechanical contracting business in the Southwest. Headquartered in Phoenix and backed by the resources of Kelso Industries, KSW combines the opportunity and influence of a growing local company with the stability and capabilities of a national specialty-trades organization. Our team delivers complex commercial and industrial mechanical projects, including HVAC, plumbing, piping, design-build, and mission-critical/data-center construction. With a strong backlog and significant growth ahead, we are looking for people who want to help build the processes, relationships, and reputation of a growing organization. We are seeking an organized, proactive, and detail-oriented Project Coordinator to support our Phoenix project teams. Working closely with project managers, project engineers, field leadership, customers, vendors, and trade partners, you will help ensure projects remain organized, properly documented, and moving forward from startup through closeout.

Requirements

• Two or more years of project coordination, project administration, or construction-related experience preferred.
• Experience with a commercial mechanical, HVAC, plumbing, piping, general, or specialty contractor is strongly preferred.
• Familiarity with RFIs, submittals, change orders, purchase orders, construction drawings, specifications, and project closeout requirements.
• Strong organizational skills and the ability to manage multiple projects, priorities, and deadlines.
• Exceptional attention to detail and a commitment to maintaining accurate and complete project records.
• Strong written and verbal communication skills.
• A proactive, solutions-oriented approach and the confidence to follow up when information or action is needed.
• Ability to work effectively with project executives, project managers, project engineers, field leaders, customers, vendors, and trade partners.
• Proficiency with Microsoft 365, particularly Excel, Word, Outlook, Teams, and SharePoint.
• Willingness to learn, adapt, and help build effective processes in a fast-growing organization.

Nice To Haves

• Experience with Procore, Bluebeam, Autodesk Construction Cloud, or similar construction technology is preferred.

Responsibilities

• Support multiple commercial mechanical projects from startup and preconstruction through commissioning, turnover, and closeout.
• Coordinate project documentation, communication, schedules, deliverables, and follow-up activities.
• Create and maintain project files, contact directories, logs, reports, meeting minutes, and other project records.
• Prepare, distribute, and track submittals, requests for information, change-order documentation, purchase orders, and project correspondence.
• Monitor project milestones, action items, approval deadlines, material releases, equipment deliveries, and other critical commitments.
• Coordinate with project managers, project engineers, estimating, BIM/VDC, procurement, accounting, field leadership, vendors, and trade partners.
• Assist project teams with budget tracking, billing documentation, cost reporting, forecasting inputs, and change-order logs.
• Help coordinate project meetings and document decisions, responsibilities, deadlines, and required follow-up.
• Support equipment and material procurement by tracking submittal approvals, release dates, fabrication status, delivery schedules, and jobsite requirements.
• Communicate with vendors and internal stakeholders to obtain missing information and resolve routine documentation or delivery issues.
• Support foremen and superintendents with project documents, material information, schedules, and field coordination needs.
• Identify missing information, upcoming deadlines, unresolved action items, and potential roadblocks, and promptly communicate them to project leadership.
• Assist with project turnover and closeout, including as-built drawings, operation and maintenance manuals, warranties, training records, punch-list documentation, and final deliverables.
• Help develop and improve project templates, reporting tools, workflows, and standard operating procedures as KSW continues to grow.
• Provide responsive and professional support to customers, general contractors, vendors, trade partners, and internal teams.

Benefits

• Medical, dental, and vision coverage beginning on your first day
• 401(k) with company match after 90 days
• Competitive compensation
• Unlimited paid time off
• Paid holidays
• Career development and advancement opportunities
• Access to opportunities across KSW and the broader Kelso Industries organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed